Ditton Parish Council - June 2008 Minutes

PRESENT: CLLRS. M J PORTER [Chairman], J A BEADLE [Vice-Chairman], R ANGEL, R G W BAKER, MRS A R BEADLE, M D BRINE, W CORDWELL, A R MULCUCK, D H NUNN, B D STONE, MRS A THROSSELL & MRS J F THWAITES. COUNTY.CLLR. G ROWE, PC M RODDICK & COMMUNITY WARDEN P CRISPE.
MRS S J KAVANAGH [Clerk of the Council] & MRS N GREENAWAY [Admin. Asst.]

The Chairman moved that the Police and Warden reports be taken next to allow the officers to return to their duties.

Community Warden Crispe advised that he had been approached by residents regarding the provision of a youth club and who were willing to help with setting one up. He intends to follow this up.

69. CONFIRMATION & SIGNING OF MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 7th MAY 2008

The minutes of the above meeting were CONFIRMED and SIGNED.

Cllr. Mulcuck advised that information has been received from the Borough Council informing this Council that their Barrister has now identified the lawful procedures to enable them to delegate the power to this Council to designate the Quarry as a Local Nature Reserve.

The above minutes were presented by Cllr. Beadle and CONFIRMED and SIGNED.

The above minutes were presented by Cllr. Porter and CONFIRMED and SIGNED.

The above minutes were presented by Cllr. Mulcuck and, subject to one amendment, were CONFIRMED and SIGNED.

(iv) OPEN SPACES & AMENITIES COMMITTEE, 19th MAY 2008 - Herewith

The above minutes were presented by Cllr. Baker and CONFIRMED and SIGNED.

(b) For Noting

Comunicorp: ‘Local Councils Update’ – Issue 103, May 2008

‘Clerks and Councils Direct’ – Issue 57, May 3008

CIPFA: Developing Treasury Management in Local Government Practitioners’ Update, 25th June 2008
It was NOTED that the cost is too prohibitive for Members to attend.

RESOLVED TO ENQUIRE IF COPIES OF THE TOPIC PAPERS WOULD BE AVAILABLE FOR COUNCILS UNABLE TO ATTEND.

Mr G Slinn: Leybourne Park Development
A series of questions raised regarding this development being within the Ditton boundary and subject to the Ditton council tax rate were READ together with a draft response.

The following accounts received were READ and NOTED:-

Aylesford Pterodactyls Part Payment of Cricket Square Hire 228.00
Cricket Club:

Salaries: Gross: 15,776.88 Nett: 11,599.27

DPC Imprest Account: May 08 Reimbursement 557.17

Clive Stanley Associates: Website Redesign 143.00
Webmaster services 16th Feb –
21st May 2008 478.50 621.50
Cobra Insurance: Traders Combined Insurance Inc IPT 8864.75

Collector Set Printers Ltd: 500 x Parish Council Letter Heads 171.01
Vat 29.93 200.94

Kent County Council: Pitch Marking & First Aid Supplies 91.20
Vat 15.97 107.17

Kent Men of Trees: Annual Subscriptions 25.00

Parker Merchanting: White Liner, Safety Boots & Hazard Tape 88.14
Vat 15.43 103.57

Travis Perkins: Rotovator Hire 91.00
Workshop Tools 99.00
190.00
Vat 33.26 223.26

Breakdown of Expenditure from Imprest Account during May 2008

Carried Forward 1st May 2008 1914.22
Add: PC Reimbursement 585.78 2500.00
Deduct: May Expenses
Voucher Charge 3.25
OSA Expenses - NRRG 205.30
Postage Stamps 63.00
Community Centre Expenses 39.98
Bar Wages 61.83
Petty Cash 87.82
Replacement Cheque – CEF 46.00
Personnel Expenses 49.99 557.17
1942.83
Sum to be drawn on 2nd June 2008 557.17*
2500.00

(c) Direct Debits - Paid During April 2008

The following direct debits paid during April 2008 were READ, NOTED and APPROVED:-

01.04.2008 WPA Health 573.48
02.04.2008 02 21.70
02.04.2008 Sky Business 306.68
03.04.2008 RBOS Mentor 365.17
07.04.2008 Nildram 42.82
07.04.2008 Post Office Ltd 70.27
14.04.2008 British Gas Business 3273.97
21.04.2008 BT Direct 71.91
21.04.2008 S & N UK Ltd 6506.09
21.04.2008 T &MBC (Business Rates) 1147.50
21.04.2008 Waverley TBS 626.41
22.04.2008 EBS Direct Debits 26.50
22.04.2008 Euphony Comms 12.69
22.04.2008 EDG Energy 68.57
23.04.2008 Siemens Fin. Serv 564.00
25.04.2008 BOC Manchester 235.00
28.04.2008 NW Business MC 30.00
28.04.2008 Walkers Snacks 238.12

(d) Internal Audit Report (5th Visit) for 2007/2008

A report on the fifth visit of the internal audit programme, which had previously been circulated, was READ and it was NOTED that there were no matters arising from the audit that would need to be brought to the attention of the Council.

The Annual Internal Report for the year ended 31st March 2008, which had previously been circulated, was READ and NOTED.

An analysis of the investment values as at 13th May 2008, a copy of which had previously been circulated, was READ and NOTED.

A communication from UBS advising of the resignation of this Council’s investment manager, Mr Wayne-Wynn, was READ and it was NOTED that a new manager will be appointed in the near future. In the meantime Mr Wayne-Wynn will remain with UBS and manage this Council’s portfolio until the new manager is in place.

Joint Local Board – the meeting scheduled for this Wednesday, 4th June, has been cancelled. The next meeting is scheduled for September.
Aylesford Rugby Club - will be hosting the Malling/Sevenoaks Heats of Kent School Games Tag Rugby, starting at 3.30pm on 4th June. Anyone welcome to attend.

They will also be hosting the County Tag Rugby finals from 11.30am on Thursday 19th June and Tag Rugby Disability Finals on Friday 20th June.
Kent Test (11+) – This will move to September. This will enable parents to know their child’s 11+ assessment before deciding which secondary school to apply for. Parents will need to register their child for the test between 2nd June and 11th July 2008. Registration forms will be sent to every primary school in the county and information will be provided for issue to parents. Testing will rake place on 18th and 19th September 2008 for children resident in Kent and for out of county pupils on 20th September 2008. parents will be notified of the assessment decision on 21st October 2008.
Community Warden’s Football Tournament – Ditton is hosting the regional tournament at Kilnbarn Recreation Ground on 19th July 2008. The finals will take place in Canterbury during August.
Tonbridge and Malling Youth Advisory Group - next meets at Kings Hill Youth Club at 5.30pm on Wednesday.18th June.
Kent Volunteers 2008 Awards - will be launched on 6th June with nominations encouraged up until 19th September. Forms available via 01622 694844
Safer Kent Awards 2008 - Form to be provided in the near future.
Webcasting of KCC Council and Committee meetings – there is to be an extension of scheme to cover most meetings.
West Kent Highways Liaison Office, Pavinder Jutte, has sent a letter to all Parish Councils concerned, notifying them of her continuation as their Community Liaison Officer for all highway matters. In the first instance, however, routine highway maintenance issues such as potholes and blocked gullies should be rung through to their Contact Centre on 08458 247 800 where a unique reference number linked to a new IT system will enable progress to be tracked. Pavinder will be arranging a Parish Meetings with this Council shortly.
Kent Downs Area of Outstanding Beauty - Land Managers Pack contact available via Kate Phillips, Countryside Partnerships Manager, KCC on cmp@kent.gov.uk.
Inside Track - The latest edition (Issue 121) identifies grant available for a variety of projects.

Dealt with earlier in the meeting.

* * * * * * * * * * * * * * * * * *
ADJOURNMENT

Mr Vaughan expressed his concern at the state of the amenity area adjacent to his fence. The grass and weeds have not been attended to and are waist high, litter is being dumped there and he has seen rats running on the land.

Mr West and Mr Dennison gave a report on the success of the recent Community weekend and advised that it had been a pleasure to organise the event.

* * * * * * * * * * * * * * * * * *
The meeting was reconvened and discussion took place regarding Mr Vaughan’s concern and Cllr. Stone offered to take the matter up with Environmental Health the next day. In the meantime this Council’s staff will be asked to maintain the amenity area once it has been inspected by an environmental health officer.

TM/07/02459/RD Details pursuant to cond. 13 (parts a & b) of consent TM/06/02288/FL in respect of
remediation measures

Information received regarding the removal of telephone boxes in Tonbridge & Malling was READ and it was NOTED that the one in Woodlands Road has been identified for removal.

RESOLVED to await the outcome of the consultation and then respond accordingly. If there is no clear majority then this Council will object to the removal of the telephone box.

Copies of correspondence sent by KCC to Members of Parliament opposing the Kent International Gateway freight handling and warehouse development, which is proposed for a 264 acre site adjacent to Bearsted village, was READ and NOTED.

Cllr. Mulcuck advised that he has read these documents and the sites in Ditton identified as sites for future consideration for housing development are as follows:-

TA Centre, London Road (51 dwellings)
Garage, 613 London Road (6 dwellings)
Ditton Service Station, 675 London Road (20 dwellings)

Cllr. Brine advised that he currently has only two pages of copy and needs more articles for the next edition. All articles for inclusion can be sent directly to Cllr. Brine or to the Clerk who will forward them on to him.

It was NOTED that the Clerk still has a large quantity of the existing letter heading to use, so it may be some time before she can change to the new design.

A verbal report from the organisers was given during the adjournment. Cllr. Porter congratulated them on a well organised event.

It was NOTED that is was a very successful event, but there were some small areas that could be improved upon next year. It was NOTED that the organisers would welcome more help and input from the parish council.

Discussion took place and it was agreed that there should be more involvement from the parish council but that it should be in the form of supporting the organisers and not taking over the event.

RESOLVED to set up a Community Day working party, which will include members of Ditton Minors Football Club Committee.

Members of the Council who agreed to sit on this working party are Cllrs. Mulcuck, Stone, Baker and Brine.

A request from the Church for this Council to provide the round-a-bout and bouncy castle for the Family Day joint venture on 29th June 2008, was READ and NOTED.

RESOLVED to accede to the request, but this equipment be ordered by the Church and invoiced to them to prevent this Council from being liable for any injuries caused as a result of using the equipment.

A letter of thanks for the donation made towards hosting twinning events during 2008/2009 was READ and NOTED.

An expenses sheet detailing expenditure incurred by the Committee on hosting twinning events in Ditton was READ and NOTED.

Cllr. Mrs Beadle reminded Members of the invitation to visit the Heritage Centre to see the progress that has been made.

Discussion took place and it was agreed that a visit will be arranged for Monday 23rd June 2008. Members wishing to attend are asked to meet outside the Heritage Centre Building at 7.00pm.

Ditton Parish Council *...in the Garden of England...*
June 2008 Minutes
MINUTES OF A MEETING OF DITTON PARISH COUNCIL HELD IN THE COUNCIL CHAMBER AT DITTON COMMUNITY CENTRE ON MONDAY 2nd JUNE 2008 [Click here for a downloadable version in Adobe Acrobat© .pdf file format.]
PRESENT: CLLRS. M J PORTER [Chairman], J A BEADLE [Vice-Chairman], R ANGEL, R G W BAKER, MRS A R BEADLE, M D BRINE, W CORDWELL, A R MULCUCK, D H NUNN, B D STONE, MRS A THROSSELL & MRS J F THWAITES. COUNTY.CLLR. G ROWE, PC M RODDICK & COMMUNITY WARDEN P CRISPE. MRS S J KAVANAGH [Clerk of the Council] & MRS N GREENAWAY [Admin. Asst.] 65. OPENING OF MEETING The Chairman opened the meeting at 7.30pm. 66. APOLOGIES FOR ABSENCE There were no apologies for absence received. 67. DECLARATIONS OF INTERESTS There were no declarations of interests. The Chairman moved that the Police and Warden reports be taken next to allow the officers to return to their duties. 68. REPORT FROM POLICE AND COMMUNITY WARDEN PC Roddick reported on the following matters:- Crime Figures - during May the crime figures for Ditton totalled 9. For the same period last year the total crimes committed was 14 and during April the figure was 15. There has been a consistent drop in crime in the Tonbridge & Malling area over the last year. Kentish Quarryman – Will be opening on 4th June 2008 and PC Roddick is meeting with the new Manager of the establishment on Tuesday 3rd June Mobile CCTV – This is still to be relocated in New Road. Community Warden Crispe advised that he had been approached by residents regarding the provision of a youth club and who were willing to help with setting one up. He intends to follow this up. 69. CONFIRMATION & SIGNING OF MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 7th MAY 2008 The minutes of the above meeting were CONFIRMED and SIGNED. 70. MATTERS ARISING Ditton Quarry [Page 5, Item 12(c)] Cllr. Mulcuck advised that information has been received from the Borough Council informing this Council that their Barrister has now identified the lawful procedures to enable them to delegate the power to this Council to designate the Quarry as a Local Nature Reserve. 71. MINUTES OF MEETINGS HELD DURING MAY 2008 (a) For Confirmation (i) COMMUNITY CENTRE COMMITTEE, 12th MAY 2008 The above minutes were presented by Cllr. Beadle and CONFIRMED and SIGNED. (ii) EXTRAORDINARY PARISH COUNCIL MEETING, 19TH MAY 2008 - Herewith The above minutes were presented by Cllr. Porter and CONFIRMED and SIGNED. (iii PLANNING COMMITTEE, 19th MAY 2008 - Herewith The above minutes were presented by Cllr. Mulcuck and, subject to one amendment, were CONFIRMED and SIGNED. (iv) OPEN SPACES & AMENITIES COMMITTEE, 19th MAY 2008 - Herewith The above minutes were presented by Cllr. Baker and CONFIRMED and SIGNED. (b) For Noting (i) DITTON TWINNING ASSOCIATION, 1st MAY 2008 The above minutes were READ and NOTED. 72. CORRESPONDENCE (a) For Noting The following correspondence was CIRCULATED, READ and NOTED. T&M Crime Prevention Panel: Minutes of meeting held 21st April 2008 The Kent People’s Trust: ‘KPT News’, Issue 14 NALC: ‘Local Council Review’ - Vol 60 No. 1, May 2008 SLCC: ‘The Clerk’ – Vol. 40 No. 3, May 2008 ROSPA: ‘Staying Alive’, May 2008 Comunicorp: ‘Local Councils Update’ – Issue 103, May 2008 ‘Clerks and Councils Direct’ – Issue 57, May 3008 (b) For Decision CIPFA: Developing Treasury Management in Local Government Practitioners’ Update, 25th June 2008 It was NOTED that the cost is too prohibitive for Members to attend. RESOLVED TO ENQUIRE IF COPIES OF THE TOPIC PAPERS WOULD BE AVAILABLE FOR COUNCILS UNABLE TO ATTEND. Mr G Slinn: Leybourne Park Development A series of questions raised regarding this development being within the Ditton boundary and subject to the Ditton council tax rate were READ together with a draft response. RESOLVED TO APPROVE THE RESPONSE AND FORWARD IT TO MR SLINN. 73. FINANCE (a) Accounts Received The following accounts received were READ and NOTED:- Aylesford Pterodactyls Part Payment of Cricket Square Hire 228.00 Cricket Club: Ditton Infants School: Grounds Maintenance 112.31 Diton Junior School: Grounds Maintenance March & April 2008 882.66 Ditton Minors FC: Additional Pitch Marking 25.00 Gazette Advertisements: Body & Soul 35.00 C & F Joinery 28.00 63.00 Multi Sports: Hire Fees 536.00 (b) Accounts For Payment RESOLVED the following accounts be ACCEPTED, APPROVED and PAID:- Salaries: Gross: 15,776.88 Nett: 11,599.27 DPC Imprest Account: May 08 Reimbursement 557.17 Kent County Council: Superannuation May 2008 3648.51 AquAid [Kent]: Cooler Rental & Water 85.75 Vat 15.00 100.75 Clive Stanley Associates: Website Redesign 143.00 Webmaster services 16th Feb – 21st May 2008 478.50 621.50 Cobra Insurance: Traders Combined Insurance Inc IPT 8864.75 Collector Set Printers Ltd: 500 x Parish Council Letter Heads 171.01 Vat 29.93 200.94 Ditton Twinning Assoc: Financial assistance 1000.00 Ernest Doe: Mower Parts 40.51 Vat 7.07 47.58 Emprise Services PLC: Alarm Monitoring OSA 20.83 Vat 3.65 24.48 Kent County Council: Pitch Marking & First Aid Supplies 91.20 Vat 15.97 107.17 Kent Men of Trees: Annual Subscriptions 25.00 Pace Fuelcare Ltd: Red Diesel 642.70 Vat 32.14 674.84 Parker Merchanting: White Liner, Safety Boots & Hazard Tape 88.14 Vat 15.43 103.57 Parkfoot Garages: Diesel for Parish Vehicle 102.17 Vat 17.89 120.06 Mr D Pullinger: May - Locking Playarea – KBRG 25.00 Sage [UK] Ltd: Pay envelopes 39.00 Vat 6.83 45.83 South East Water: KBRG 31.66 Toilet Block 14.50 46.16 Travis Perkins: Rotovator Hire 91.00 Workshop Tools 99.00 190.00 Vat 33.26 223.26 Three Towns Office Stationery 57.18 Equipment: Vat 10.00 67.18 Viking Direct Balance of Replacement Shredder 6.43 Breakdown of Expenditure from Imprest Account during May 2008 Carried Forward 1st May 2008 1914.22 Add: PC Reimbursement 585.78 2500.00 Deduct: May Expenses Voucher Charge 3.25 OSA Expenses - NRRG 205.30 Postage Stamps 63.00 Community Centre Expenses 39.98 Bar Wages 61.83 Petty Cash 87.82 Replacement Cheque – CEF 46.00 Personnel Expenses 49.99 557.17 1942.83 Sum to be drawn on 2nd June 2008 557.17* 2500.00 (c) Direct Debits - Paid During April 2008 The following direct debits paid during April 2008 were READ, NOTED and APPROVED:- [i] DITTON PARISH COUNCIL ACCOUNT 01.04.2008 WPA Health 573.48 02.04.2008 02 21.70 02.04.2008 Sky Business 306.68 03.04.2008 RBOS Mentor 365.17 07.04.2008 Nildram 42.82 07.04.2008 Post Office Ltd 70.27 14.04.2008 British Gas Business 3273.97 21.04.2008 BT Direct 71.91 21.04.2008 S & N UK Ltd 6506.09 21.04.2008 T &MBC (Business Rates) 1147.50 21.04.2008 Waverley TBS 626.41 22.04.2008 EBS Direct Debits 26.50 22.04.2008 Euphony Comms 12.69 22.04.2008 EDG Energy 68.57 23.04.2008 Siemens Fin. Serv 564.00 25.04.2008 BOC Manchester 235.00 28.04.2008 NW Business MC 30.00 28.04.2008 Walkers Snacks 238.12 (d) Internal Audit Report (5th Visit) for 2007/2008 A report on the fifth visit of the internal audit programme, which had previously been circulated, was READ and it was NOTED that there were no matters arising from the audit that would need to be brought to the attention of the Council. (e) Annual Report 2007/2008 The Annual Internal Report for the year ended 31st March 2008, which had previously been circulated, was READ and NOTED. (f) Investment (i) INVESTMENT VALUES – copy herewith An analysis of the investment values as at 13th May 2008, a copy of which had previously been circulated, was READ and NOTED. (ii) RESIGNATION OF INVESTMENT MANAGER A communication from UBS advising of the resignation of this Council’s investment manager, Mr Wayne-Wynn, was READ and it was NOTED that a new manager will be appointed in the near future. In the meantime Mr Wayne-Wynn will remain with UBS and manage this Council’s portfolio until the new manager is in place. 74. REPORTS FROM BOROUGH & COUNTY COUNCILLORS County Councillor Rowe reported on the following items:- Joint Local Board – the meeting scheduled for this Wednesday, 4th June, has been cancelled. The next meeting is scheduled for September. Aylesford Rugby Club - will be hosting the Malling/Sevenoaks Heats of Kent School Games Tag Rugby, starting at 3.30pm on 4th June. Anyone welcome to attend. They will also be hosting the County Tag Rugby finals from 11.30am on Thursday 19th June and Tag Rugby Disability Finals on Friday 20th June. Kent Test (11+) – This will move to September. This will enable parents to know their child’s 11+ assessment before deciding which secondary school to apply for. Parents will need to register their child for the test between 2nd June and 11th July 2008. Registration forms will be sent to every primary school in the county and information will be provided for issue to parents. Testing will rake place on 18th and 19th September 2008 for children resident in Kent and for out of county pupils on 20th September 2008. parents will be notified of the assessment decision on 21st October 2008. Community Warden’s Football Tournament – Ditton is hosting the regional tournament at Kilnbarn Recreation Ground on 19th July 2008. The finals will take place in Canterbury during August. Tonbridge and Malling Youth Advisory Group - next meets at Kings Hill Youth Club at 5.30pm on Wednesday.18th June. Kent Volunteers 2008 Awards - will be launched on 6th June with nominations encouraged up until 19th September. Forms available via 01622 694844 Safer Kent Awards 2008 - Form to be provided in the near future. Webcasting of KCC Council and Committee meetings – there is to be an extension of scheme to cover most meetings. West Kent Highways Liaison Office, Pavinder Jutte, has sent a letter to all Parish Councils concerned, notifying them of her continuation as their Community Liaison Officer for all highway matters. In the first instance, however, routine highway maintenance issues such as potholes and blocked gullies should be rung through to their Contact Centre on 08458 247 800 where a unique reference number linked to a new IT system will enable progress to be tracked. Pavinder will be arranging a Parish Meetings with this Council shortly. Kent Downs Area of Outstanding Beauty - Land Managers Pack contact available via Kate Phillips, Countryside Partnerships Manager, KCC on cmp@kent.gov.uk. Inside Track - The latest edition (Issue 121) identifies grant available for a variety of projects. 75. REPORT FROM COMMUNITY POLICE/ WARDEN Dealt with earlier in the meeting. * * * * * * * * * * * * * * * * * * ADJOURNMENT Mr Vaughan expressed his concern at the state of the amenity area adjacent to his fence. The grass and weeds have not been attended to and are waist high, litter is being dumped there and he has seen rats running on the land. Mr West and Mr Dennison gave a report on the success of the recent Community weekend and advised that it had been a pleasure to organise the event. * * * * * * * * * * * * * * * * * * The meeting was reconvened and discussion took place regarding Mr Vaughan’s concern and Cllr. Stone offered to take the matter up with Environmental Health the next day. In the meantime this Council’s staff will be asked to maintain the amenity area once it has been inspected by an environmental health officer. 76. PLANNING MATTERS (a) Plans Received for Comment TM/08/01384/FL New chimney stack on north east elevation 9 Scott Close RESOLVED NO OBJECTION TM/08/01374/FL Ground floor extension to rear and garage to side 81 Priory Grove RESOLVED NO OBJECTION (b) Plans Dealt with by Tonbridge & Malling Area Sub-Committee No. 3 The following decisions were READ and NOTED:- TM/07/02459/RD Details pursuant to cond. 13 (parts a & b) of consent TM/06/02288/FL in respect of remediation measures New Road Bus. Est. APPROVED TM/08/01070/FL Garage conversion and front & rear extensions 44 Primrose Drive GRANTED WITH CONDITIONS (c) ‘B’ Lists The following ‘B’ list was CIRCULATED, READ and NOTED:- 08/19 - 12.5.2008 (d) Removal of BT Phone Boxes in Tonbridge & Malling Information received regarding the removal of telephone boxes in Tonbridge & Malling was READ and it was NOTED that the one in Woodlands Road has been identified for removal. Cllr. Stone advised that a resident consultation is to take place this week. RESOLVED to await the outcome of the consultation and then respond accordingly. If there is no clear majority then this Council will object to the removal of the telephone box. (e) Kent International Gateway Copies of correspondence sent by KCC to Members of Parliament opposing the Kent International Gateway freight handling and warehouse development, which is proposed for a 264 acre site adjacent to Bearsted village, was READ and NOTED. RESOLVED to fully support the opposition to this development. (f) Development Land Allocations Development Plan Document Cllr. Mulcuck advised that he has read these documents and the sites in Ditton identified as sites for future consideration for housing development are as follows:- TA Centre, London Road (51 dwellings) Garage, 613 London Road (6 dwellings) Ditton Service Station, 675 London Road (20 dwellings) 77. DITTON GAZETTE Cllr. Brine advised that he currently has only two pages of copy and needs more articles for the next edition. All articles for inclusion can be sent directly to Cllr. Brine or to the Clerk who will forward them on to him. 78. LETTER HEADING Cllr. Brine’s letter heading drafts were circulated and discussed. RESOLVED to approve the letter heading with the parish seal and black print. It was NOTED that the Clerk still has a large quantity of the existing letter heading to use, so it may be some time before she can change to the new design. 79. COMMUNITY DAY A verbal report from the organisers was given during the adjournment. Cllr. Porter congratulated them on a well organised event. It was NOTED that is was a very successful event, but there were some small areas that could be improved upon next year. It was NOTED that the organisers would welcome more help and input from the parish council. Discussion took place and it was agreed that there should be more involvement from the parish council but that it should be in the form of supporting the organisers and not taking over the event. RESOLVED to set up a Community Day working party, which will include members of Ditton Minors Football Club Committee. Members of the Council who agreed to sit on this working party are Cllrs. Mulcuck, Stone, Baker and Brine. 80. FAMILY DAY JOINT VENTURE WITH THE CHURCH – 29TH JUNE 2008 A request from the Church for this Council to provide the round-a-bout and bouncy castle for the Family Day joint venture on 29th June 2008, was READ and NOTED. RESOLVED to accede to the request, but this equipment be ordered by the Church and invoiced to them to prevent this Council from being liable for any injuries caused as a result of using the equipment. 81. TWINNING ASSOCIATION (a) Letter of thanks re. 17th & 28th May A letter of thanks for the donation made towards hosting twinning events during 2008/2009 was READ and NOTED. (b) Details of Twinning Association Expenditure June 2007 – May 2008 An expenses sheet detailing expenditure incurred by the Committee on hosting twinning events in Ditton was READ and NOTED. 82. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING” Cllr. Mrs Beadle reminded Members of the invitation to visit the Heritage Centre to see the progress that has been made. Discussion took place and it was agreed that a visit will be arranged for Monday 23rd June 2008. Members wishing to attend are asked to meet outside the Heritage Centre Building at 7.00pm. 83. CLOSURE The meeting closed at 9.25pm. Chairman 7th July 2008