Ditton Parish Council - 19 May 2008 ExtraOrdinary PC Meeting Minutes

PRESENT: CLLR. M J PORTER, [Chairman], J A BEADLE [Vice-Chairman], R ANGEL, R G W BAKER, M D BRINE, A R MULCUCK, D H NUNN & MRS A THROSSELL. BOROUGH CLLR. MRS C GRANT
MRS S J KAVANAGH [Clerk of the Council] & MRS N GREENAWAY [Admin. Asst.]

37. OPENING OF MEETING

The Chairman opened the meeting at 7.30pm and thanked Members for their confidence in re-electing him as chairman for 2008/2009.

38. DECLARATIONS OF INTERESTS

There were no declarations of interest.

39. APOLOGIES

Apologies were RECEIVED from Cllrs. Mrs Beadle and Mrs Thwaites. The previously notified reasons for absence were APPROVED by the Council. Apologies were also RECEIVED from Co. Cllr. Rowe.

40. STATEMENT OF ACCOUNTS FOR FINANCIAL YEAR 2007/2008

The Statement of Accounts for Financial Year 2007/2008, prepared by this Council’s accountants DCK Beavers, was READ and discussion took place.

RESOLVED the accounts be APPROVED, ADOPTED and SIGNED.

(a) Review of Effectiveness of Internal Control

A review of the effectiveness of internal control was undertaken and it was NOTED that no matters of significance have been raised by the internal Auditor during 2007/2008. It was also NOTED that no matters of significance were raised by external audit during the 2006/2007 audit carried out by the Audit Commission.

RESOLVED the review document be APPROVED and SIGNED by the Chairman and Clerk and a copy filed with these minutes.

(b) Statement of Internal Control

The Statement of Internal Control for Financial Year 2007/2008 was READ.

RESOLVED the Statement of Internal Control be APPROVED, and SIGNED by the Chairman and Clerk and filed with the accounts.

41. EXTERNAL AUDIT FOR FINANCIAL YEAR 2007/2008 – ANNUAL RETURN

(a) Statement of Accounts for the Annual Return

The Annual Return Statement of Accounts for Financial Year 2007/2008 was READ.

RESOLVED the Statement of Accounts be APPROVED and SIGNED by the Chairman and Clerk.

(b) Annual Governance Statement

The Annual Governance Statement for Financial Year 2007/2008 was READ.

RESOLVED the Annual Governance Statement be APPROVED, and SIGNED by the Chairman and Clerk.

42. CLOSURE

The meeting closed at 7.46pm.

Chairman
2nd June 2008

Ditton Parish Council *...in the Garden of England...*
May 2008 ExtraOrdinary Meeting Minutes
MINUTES OF AN EXTRAORDINARY MEETING OF DITTON PARISH COUNCIL HELD IN THE COUNCIL CHAMBER AT DITTON COMMUNITY CENTRE ON MONDAY 19th MAY 2008
PRESENT: CLLR. M J PORTER, [Chairman], J A BEADLE [Vice-Chairman], R ANGEL, R G W BAKER, M D BRINE, A R MULCUCK, D H NUNN & MRS A THROSSELL. BOROUGH CLLR. MRS C GRANT MRS S J KAVANAGH [Clerk of the Council] & MRS N GREENAWAY [Admin. Asst.] 37. OPENING OF MEETING The Chairman opened the meeting at 7.30pm and thanked Members for their confidence in re-electing him as chairman for 2008/2009. 38. DECLARATIONS OF INTERESTS There were no declarations of interest. 39. APOLOGIES Apologies were RECEIVED from Cllrs. Mrs Beadle and Mrs Thwaites. The previously notified reasons for absence were APPROVED by the Council. Apologies were also RECEIVED from Co. Cllr. Rowe. 40. STATEMENT OF ACCOUNTS FOR FINANCIAL YEAR 2007/2008 The Statement of Accounts for Financial Year 2007/2008, prepared by this Council’s accountants DCK Beavers, was READ and discussion took place. RESOLVED the accounts be APPROVED, ADOPTED and SIGNED. (a) Review of Effectiveness of Internal Control A review of the effectiveness of internal control was undertaken and it was NOTED that no matters of significance have been raised by the internal Auditor during 2007/2008. It was also NOTED that no matters of significance were raised by external audit during the 2006/2007 audit carried out by the Audit Commission. RESOLVED the review document be APPROVED and SIGNED by the Chairman and Clerk and a copy filed with these minutes. (b) Statement of Internal Control The Statement of Internal Control for Financial Year 2007/2008 was READ. RESOLVED the Statement of Internal Control be APPROVED, and SIGNED by the Chairman and Clerk and filed with the accounts. 41. EXTERNAL AUDIT FOR FINANCIAL YEAR 2007/2008 – ANNUAL RETURN (a) Statement of Accounts for the Annual Return The Annual Return Statement of Accounts for Financial Year 2007/2008 was READ. RESOLVED the Statement of Accounts be APPROVED and SIGNED by the Chairman and Clerk. (b) Annual Governance Statement The Annual Governance Statement for Financial Year 2007/2008 was READ. RESOLVED the Annual Governance Statement be APPROVED, and SIGNED by the Chairman and Clerk. 42. CLOSURE The meeting closed at 7.46pm. Chairman 2nd June 2008