Ditton Parish Council
Information Leaflet
STANDING ORDERS FOR DITTON PARISH COUNCIL
MEETINGS
OF THE COUNCIL
1. “Meeting of this Council” is defined as a meeting of the
Full Council, Committees or Working Parties unless otherwise amended in
the Standing Orders.
(a) The Full Council shall normally meet on the first Monday of
every month.
Where public holidays intervene, the meeting day shall normally
be on the following Wednesday.
(b) Notice of all meetings of the Council must be given at least three
clear working days prior to the meeting, not including the day of publication
or the day of the meeting.
(c) Notices, of such meetings, are to be affixed to the various Parish
Council Notice boards in the Parish and a summons to attend delivered
to every Member of the Council.
The place for the Meeting shall normally be in the Council Chamber
located at the Ditton Community Centre.
3. (a) The start of the meeting will normally be at 7.30 pm.
(b) There will normally be an adjournment of the Meeting at, or
about, 8.30 pm for a maximum of 15 minutes to receive comments and questions
from members of the public present. In the event of a large number of
members of the public attending, speakers will be restricted to speak
for no longer than 2 minutes. The adjournment can only be extended with
the agreement of the Council/Committee,
N.B.
Members of the Public and the Press will be admitted to the Council Meeting
unless the Council decides, by Resolution under the Public Bodies (Admission
to Meetings) Act, 1960, to their exclusion during the whole, or part of,
the Meeting, whenever publicity would be prejudicial to the public interest,
by reason of the confidential nature of the business to be transacted,
or for reasons set out in S.100A(3) of the Local Government Act 1972.
(c) The Chairman may, for a special reason, convene a Meeting at another
time and/or place.
(d) Smoking is not permitted at Meetings of the Council, it’s Committees,
or Working Parties, when held on Council premises.
4. At 10.15 pm, the Meeting shall be closed by the Chair, unless the majority
of those present, still being a quorum and without debate, resolve to
continue until the agenda or part thereof, is completed.
5. (a) In an election year the Annual Parish Council Meeting shall be
held on or within 14 days following the day on which the councillors elected,
take office and
(b) In a year which is not an election year, the Annual Parish Council
Meeting shall be held on such a day in May as the Council may direct.
(c) In addition to the Statutory Annual Parish Council Meeting at least
three other statutory meetings shall be held in each year on such dates
and times and at such place as the Council may direct.
CHAIR OF THE MEETING
6. (a) The Meeting will be presided over by the duly elected Chair.
(b) In his/her absence, the Vice-Chair will preside.
(c) In the absence of both the Chair and the Vice Chair, the meeting shall
choose a Councillor to preside.
(d) The Chair or Vice Chair shall, unless resigning or ceasing to be qualified,
continue in office until a successor is appointed.
(e) The person presiding at a meeting may exercise all the power and duties
of the Chair in relation to the conduct of the meeting.
QUORUM OF THE COUNCIL
7. (a) No business can be transacted at any Meeting of the Council unless
at least one-third of the whole number of Members is present,
(b) If a quorum is not present, or if during a meeting the number of councillors
present (not counting those debarred by reason of a declared interest)
falls below the required quorum, the meeting shall be adjourned and business
not transacted shall be transacted at the next meeting or on such other
day as the Chair may fix
(c) Where there is an odd number of Members, the quorum shall be one person
above the arithmetical half.
QUORUM OF COMMITTEES
(a) The quorum for the Planning Committee shall be one third of the Council
(b) The quorum for Committees shall be one half of its Members.
(c) Where a Committee has an odd number of Members, the quorum shall be
one person above the arithmetical half.
(f) For Sub-Committees, the quorum shall be set by the Committee responsible
for its establishment
VOTING
8. (a) Members shall vote by show of hands, or
(b) If at least two Members so request, in secret by signed papers.
(c) If a Member so requires, the Clerk shall record the names of the Members
who voted on any question so as to show whether they voted for or against
it. Such a request must be made before moving on to the next business.
9. (a) The presiding Chair shall have the right to an original vote.
(b) Subject to (c) and (d) below the Chairman may give
an original vote on any matter out to the vote, and in any case of an
equality of votes may give a casting vote whether or not he/she gave an
original vote.
(c) If the person presiding at the annual meeting would have ceased to
be a member of the council but for the statutory provisions which preserve
the membership of the Chair and Vice-Chair until the end of their term
of office, he may not give an original vote in an election for Chairman.
(d) The person presiding must give a casting vote whenever there is an
equality of votes in an election for Chairman.
(e) Chairmen of committees and sub-committees shall, in the case of an
equality of votes, have a second or casting vote.
ORDER OF BUSINESS
10. (a) At each Annual Parish Council Meeting, being the one following
the Annual Parish Meeting, the first business shall be to elect a Chair.
(b) To receive the Chair’s Declaration of Acceptance of Office and
undertaking to observe the Code of Conduct adopted by the Council on 22nd
April 2002, or
(c) If not then received, to decide when it should be received.
(d) In the ordinary year of election of the Council to fill any vacancies
left unfilled at the election by reason of insufficient nominations.
(e) To decide when any declarations of acceptance of office and written
undertakings to observe the code of conduct adopted by the Council which
have not yet been received as provided by law, shall be received.
11. To elect a Vice Chair.
12. (a) Appoint Members to Standing Committees.
(b) Standing Committee’s Members will then elect a Chair.
(c) At the first of the Committees’ meetings, a Vice Chair shall
be elected.
13. At every Meeting, other than at the Annual Parish Meeting, the first
business shall be to appoint a Chair if the Chair and Vice-Chair be absent
and to receive such declarations of acceptance of office (if any) and
undertaking to observe the Council’s code of conduct as are required
by law to be made, or if not then received, to decide when they shall
be received.
14. After the first business has been completed, the order of business,
unless the Council decides otherwise as a matter of urgency, shall be
as follows:-
(a) To consider the Minutes for accuracy only, with the Chair initialling
each page of the minutes as it is presented and if it is necessary, amend
minutes as agreed; Amendments to be initialled by the Chair.
(b) To take matters arising: Only items advertised on an agenda can
be dealt with under this heading, it cannot be used to raise matters not
listed.
(c) After consideration to approve the signature of the Minutes by the
person presiding as a correct record.
(d) To deal with business expressly required by statute to be done
(e) To receive and consider reports and Minutes of Standing Committees
Planning, Highways & Transportation Committee.
Open Spaces & Amenities Committee.
Community Centre Committee.
Finance & Administration Committee
Personnel Committee
The presiding Chair will initial and sign these minutes, as set out in
(a) & (b) above, after each set of minutes has been considered and
approved.
(f) To receive and consider:
(i) K.A.P.C. Representatives
(ii) Reports of the County & Borough Councillors & representatives
of the Police
(g) To receive such communications as the presiding Chair may wish to
lay before the Council, which he/she considers urgent and needing immediate
decision.
(h) To consider Receipts, Payment of Accounts and Direct Debits.
(ji To consider motions and recommendations in the order in which they
have been notified.
URGENT BUSINESS
15. A motion to vary the order of business on the grounds of urgency may
be proposed by:
(i) The Chair, without being seconded.
(ii) By any Member with a seconder.
(iii) Both (i) and (ii) shall be put to the vote without discussion.
NOTICES OF MOTION
16. Except as provided by these Standing Orders, no resolution may be
moved unless the business to which it relates has been put on the Agenda
by the Clerk or the mover has given notice in writing of its terms and
has delivered the notice to the Clerk at least 7 clear days before the
next meeting of the Council.
17. The Clerk shall date every notice of motion or recommendation, when
received.
18. The Clerk shall insert in the agenda for every Meeting, all notices
of motion or recommendation, properly given, in the order in which it
has been received, unless:-
(a) The Member giving notice of motion has stated, in writing that he/she
intends to move at some later meeting.
(b) The member withdraws it.
19. If a resolution, or recommendation specified in the agenda is not
moved, it shall (unless postponed by the Council), be treated as withdrawn,
and will not be moved without a fresh notice.
20. If the subject matter of a resolution comes within the province of
a Committee of the Council, it shall, upon being moved or seconded stand
referred without discussion to:-
(a) Such a Committee, or
(b) Such Committee as the Council may determine, or
(c) Considered as a matter of urgency, by the Chair, be dealt with at
that Meeting.
21. Every resolution or recommendation shall be relevant to matter over
which the Council has power, or which affects its area.
22. No ‘Notice of Motion’ to rescind any Resolution, which
has been passed within the previous six months, can be placed before the
Council unless the resolution has been proven to be contrary to the law
or an interest that should have been declared was not.
RESOLUTIONS MOVED WITHOUT NOTICE
23. Resolutions dealing with the following matters may be moved without
Notice, not withstanding that contained in Standing Order No 14:-
(i) To appoint a Chair of the Meeting.
(ii) To correct the minutes.
(iii) To approve the minutes.
(iv) To alter the order of business
(v) To proceed to the next business.
(vi) To close or adjourn the debate
(vii) To refer a matter to a Committee
(viii) To appoint a Committee or any Members thereof.
(ix) To Adopt a report
(x) To authorise the sealing of documents
(xi) To amend a motion
(xii) To give leave to withdraw a motion or an amendment
(xiii) To extend the time limit for speeches
(xiv) To consider, otherwise than in Committee, a question affecting an
employee of the Council.
(xv) To exclude the Press.
(xvi) To exclude the Public.
(xvii) To silence or eject from the meeting a member named for misconduct
(xviii) To exclude a Member, who considers he/she has a prejudicial interest
in the subject under debate,
(xix) To give consent of the Council where such consent is required by
these Standing Orders
(xx) To suspend any standing order (see 59)
(xxi) To Adjourn the meeting
RULES OF DEBATE
24. No discussion shall take place upon the Minutes, except upon
accuracy. Corrections to the Minutes shall be made by resolution, and
must be initialled by the Chair.
(a) A resolution or amendment shall not be discussed unless:-
(i) Proper notice has been given.
(ii) It has been proposed and seconded.
(iii) If so required by the Chair, it shall be produced in writing and
be with the Chair prior to it being put to the Meeting.
(b) Members shall direct their speech through the Chair to:-
(iv) The question under discussion.
(v) A personal explanation.
(vi) A question of order.
(c) An amendment shall not have the effect of negating the motion before
the Council.
(d) If an amendment is carried, the resolution, as amended, shall take
the place of the original resolution, and shall become the resolution
upon which any further amendment is moved.
(e) A further amendment shall not be moved until the Council has disposed
of every amendment previously moved.
(f) When a resolution is under debate, no other resolution shall be moved,
except the following:-
(vii) To amend a resolution.
(viii) The resolution is carried.
(ix) That the resolution is referred to a Committee.
(x) To exclude the Press or Public, or both.
(xi) To adjourn the debate.
(xii) To proceed to the next business.
(xiii) To adjourn the Meeting.
(g) The ruling of the Chair, after consultation with the Clerk to the
Committee, on a point of order, or on the admissibility of a personal
explanation, shall not be discussed.
(h) Whenever the Chair rises during a debate, all other Members shall
be seated and silent.
ALTERATION OF RESOLUTION
25. A Member may, with the consent of his seconder, move amendments to
his own resolution.
VOTING ON APPOINTMENTS
26. Where more than two persons have been nominated for any position
to be filled by the Council, and there is no absolute majority of votes
in favour of one person, the person with the least number of votes will
be excluded from the list and a fresh vote taken. This process will be
repeated until one person obtains a majority of the votes.
DISCUSSIONS & RESOLUTIONS AFFECTING EMPLOYEES OF THE COUNCIL
27. If at a meeting there arises any question relating to the appointment,
conduct, promotion, dismissal, salary, or conditions of service, of any
person employed by the Council, it shall not be considered until the public
is excluded.
DISORDERLY CONDUCT
28.(a) All Members must observe the code of Conduct, which was adopted
by the Council on 22nd April 2002, a copy of which is annexed to these
Standing Orders.
(b) No Member shall, at a meeting, persistently disregard the ruling of
the Chair, wilfully obstruct business or behave irregularly, offensively,
improperly or in such a manner as to bring the Council into disrepute
(c) If, in the opinion of the Chair, a Member has acted in a manner contrary
to that required, the Chair shall express that opinion to the Council
and thereafter any Member may move that the Member named no longer be
heard or that the Member named do leave the meeting, and the motion, if
seconded, shall be put forthwith and without discussion. If a Member reasonably
believes another Member is in breach of the Code of Conduct, that Member
is under a duty to report the breach to the Standards Board.
RESOLUTIONS OF EXPENDITURE
Any motion moved by any Committee which, if carried, would have the effect
of increasing the level of expenditure or reducing revenue or which will
involve capital expenditure, shall, when proposed and seconded, stand
adjourned without discussion to the next meeting of the Finance and Administration
Committee which will consider the proposal and make a recommendation to
the Council at the next ordinary meeting and any Committee affected by
it shall decide whether it desires to report thereon.
Any Committee affected financially by the motion shall consider it, and
report its findings to the Finance & Administration Committee, which
shall make a recommendation to the Council.
EXPENDITURE
30. (a) Orders for the payment of money not within the approved budget
of the respective committee, shall be authorised by resolution of the
Council and signed by a minimum of three Members and the Clerk to the
Council.
(b) In the case of an emergency, the Chair of the Council (or Vice-Chair
if the Chair is unavailable), the Chair of the Committee concerned and
Clerk can authorise the expenditure, provided it is signed by the Members
concerned and countersigned by the Clerk to the Council.
(c) A resolution for expenditure to be made from the Council’s Capital
Reserve Fund, shall be made only when supported by a minimum of three
quarters of the Serving Councillors at the time of the resolution
COMMON SEAL
31. (a) The Common Seal of the Council shall be kept in a safe place in
the custody of the Clerk of the Council and shall be secured by one lock.
A copy key shall also be held by the Chairman of the Council, or a designated
Councillor in a safe and secure place.
SEALING OF DOCUMENTS
32. (a) The Common Seal shall be fixed to any document ONLY
with the authorisation, by resolution, from the Council, or from a Committee
or sub Committee, to which the Council has given delegated powers.
(b) A resolution of the Council or others (as detailed in (a)
above), is sufficient authority for the sealing of such documents as necessary
to give effect to the resolution.
(c) The Council’s Common Seal shall alone be used for sealing documents.
It shall be applied by the proper officer in the presence of two Members,
who shall sign the document as witnesses.
(d) The Seal shall be attested, by the Clerk of the Council, or in the
absence of the Clerk, the Chair of the Council.
(e) An entry of every sealing of a document shall be made and numbered
consecutively in a book kept for that purpose, and shall be signed by
the person who attested the seal.
COMMITTEES
33.(a) The Council shall, at the Annual Parish Council Meeting, appoint
Members to the Standing Committees (Standing Order No 13 refers) and appoint
Chairs to those Committees, and may, at any time, appoint such other Committees,
or Special Groups, as are necessary, but subject to any statutory provision
in that:-
(i) Members so appointed shall only hold office until the next Annual
Parish Council meeting.
(ii) The Council may, at the Annual Parish Council Meeting, either form,
dissolve or amalgamate a standing committee. The Council may alter the
membership of a said committee at any time.
(iii) The Council may at any time form, amalgamate, dissolve or alter
the membership of any sub-committee.
34. Chairs of committees and sub-committees shall in the case of an equality
of votes have a second or casting vote.
35. The Chair and Vice-Chair of the Council ex-officio shall be voting
members of every committee
36. Details of Councillors’ names, addresses and Committee be sent
to each Councillor annually, after the Annual Parish Council Meeting.
37. The Chair of a Committee, or of the Council, may summon a special
Meeting of that Committee at any time.
38. Every Committee may appoint Sub-Committees for purposes to be specified
by that Committee.
39. The quorum for the various Committees shall be one half of its Members.
(i) For Sub-Committees, the quorum shall be set by the Committee responsible
for its establishment.
STANDING COMMITTEES
40. The following shall be the Standing Committees of the Council and
shall have delegated power to act as set out in the Committee Terms of
Reference appended to this document, and shall consist of the numbers
of Members as shown. Members must join at least one Committee in addition
to Planning.
Planning, Highways & Transportation - 11 Members
Open Spaces & Amenities - 7 Members
Community Centre - 7 Members
Personnel - 5 Members Chair & Vice Chair of the Council, Chairs of
all Standing Committees plus 1 other Member
Finance & Administration - 5 Members Chair & Vice Chair of the
Council, Chairs of the Standing Committees
In the event of a Member of the Finance & Administration Committee
being unable to attend, the Vice Chair (of the Committee) shall be empowered
to vote in their place.
PRESENCE OF NON-MEMBERS OF COMMITTEES AT COMMITTEE MEETINGS
41. A Member who has proposed a resolution, which has been referred to
any committee of which he is not a member, may explain his resolution
to the committee but shall not vote.
ACCOUNTS AND FINANCIAL STATEMENTS
42.
(a) Except as provided in paragraph (c) of this Standing Order, or by
statute, all accounts and claims upon the Council shall be laid before
the Council.
(b) All accounts and claims on the Community Centre or bars, shall be
laid before the Community Centre Committee.
(c) Where payments are required to be paid before authorisation by the
Council, such payment shall be certified as to its correctness and urgency
by the Responsible Financial Officer or the Clerk if different. Such payment
shall be authorised by the Committee, if any, having charge of the business
to which it relates or by the proper officer for payment with the approval
of the Chair or Vice-Chair of the Council.
(d) All payments authorised under (c) of this Standing Order, shall be
separately included in the next schedule of payments laid before the Council.
(e) The RFO shall supply to each member, as soon as practicable after
31st March in each year a statement of the receipts and payments of the
Council for the completed financial year. A financial Statement prepared
on the appropriate accounting basis for a year to 31st March shall be
presented to each member before the end of the following month of May.
The Statement of Accounts of the Council (which is subject to external
audit) shall be presented to Council for approval in accordance with the
Accounts and Audit Regulations.
ANNUAL BUDGET
43. Any Committee desiring to incur expenditure to be paid out of the
precept, shall give the Clerk a written estimate of the expenditure. This
shall be submitted to the January Meeting of the Finance & Administration
Committee, which will be immediately followed by an Extraordinary meeting
of the Full Council
INTERESTS
44. If a Member has a personal interest as defined by the Code of Conduct
adopted by the Council on 22nd April 2002 then he shall declare such a
interest as soon as it becomes apparent, disclosing the existence and
nature of that interest as required.
45. If a Member who has declared a personal interest considers the interest
to be prejudicial, he must withdraw from the room or chamber during consideration
of the item to which the interest relates.
46. (a) The Clerk may be required to compile and hold a Register of Member’s
Interests, or a copy thereof, in accordance with agreement reached with
the Monitoring Officer of the Responsible Authority and/or as required
by statute.
(b) The Clerk shall make known the purpose of this Standing Order to every
candidate.
47. CANVASSING OF AND RECOMMENDATIONS BY MEMBERS
1) Canvassing of Members of the Council or of any Committee, directly
or indirectly, for any appointment under the Council shall disqualify
the candidate for such appointment. The Clerk shall make known the purport
of this sub-paragraph of this Standing Order to every candidate.
2) A Member of the Council or of any Committee shall not solicit for any
person any appointment under the Council or recommend any person for such
appointment or for promotion; but, nevertheless, any such Member may give
a written testimonial of a candidate’s ability, experience or character
for submission to the Council with an application
3) This Standing Order shall apply to tenders as if the person making
the tender were a candidate for an appointment
INSPECTION OF DOCUMENTS
48. A Member may, for the purpose of his duty as such (but not otherwise),
inspect any document in the possession of the Council, or a Committee,
and if copies are available shall, on request, be supplied for the like
purposes with a copy.
49. (a) All Minutes kept by the Council and by any Committee, shall be
open for the inspection of any Member of the Council, or member of the
public, during office hours, with reasonable prior notice having been
given.
(b) Photocopies requested by the public shall be charged for at the current
charge made by the Council as set out in it’s Publication Scheme
in accordance with the Freedom of Information Act, together with such
administrative charge as is appropriate and reasonable, having regard
to the time expended to extract the information.
UNAUTHORISED ACTIVITIES
50. No Member of the Council, or any Committee or Sub-Committee shall
in the name of or on behalf of the Council:-
(a) Inspect any lands or premises, which the Council has a right or duty
to inspect; or
(b) Issue orders, instructions of directions
Unless authorised to do so by the Council or the relevant committee or
sub-committee.
ADMISSION OF THE PUBLIC AND PRESS AT MEETINGS
51. The Public and Press shall be admitted to all Meetings of the Council
and its Committees and Sub-Committees, which may, however, temporarily
exclude either or both, by means of the following resolution, viz:
“That, in view of the (special) (confidential) nature of the business
about to be transacted, it is advisable in the public interest, that the
Public and Press be temporarily excluded, and that they are instructed
to withdraw”
52. If a Member of the Public interrupts the proceedings at any Meeting,
the Chair may, after warning, order that person to be removed from the
Council Chamber, or that the part of the Chamber open to the public is
cleared.
CONFIDENTIAL BUSINESS
53. (a) No Member or Officer of the Council shall disclose to any person
not a Member of the Council, any business declared, or considered to be
confidential by the Council, the committee or sub-committee as the case
may be.
(b) Any member in breach of the provisions of paragraph (a) of this Standing
Order shall be removed from any committee or sub-committee of the Council
by the Council.
LIAISON WITH COUNTY AND BOROUGH COUNCILLORS.
54. A Notice of Meeting shall be sent, together with an invitation to
attend, to the County Councillor for the division , and to the Borough
Councillors for the Ward.
55. If the Council so wishes, a copy of each letter sent to the County
and Borough Councils, shall be sent to their Councillors for the Ward.
PLANNING APPLICATIONS
56. As soon as each Planning Application is notified to the Council, the
Clerk shall place it on file, in numerical order, together with the information
as follows:-
(i) the date on which it was received
(ii) the name of the applicant
(iii) the place to which it relates
(iv) a summary of the nature of the application
FINANCIAL MATTERS
57. The Council shall consider and approve Financial Regulations drawn
up by the Responsible Financial Officer.
1) Such Regulations shall include detailed arrangements for the following:-
a) the accounting records and systems of internal control;
b) the assessment and management of risks faced by the Council;
c) the work of the Internal Auditor and the receipt of regular reports
from the Internal Auditor which shall be required at least annually;
d) the financial reporting requirements of members and local electors
and
e) procurement policies (subject to (2) below) including the setting of
values for different procedures where the contract has an estimated value
less than £25,000.00.
2) Any proposed contract for the supply of goods, materials, services
and the execution of works with an estimated value in excess of £25,000.00
shall be procured on the basis of a formal tender as summarised in (3)
below.
3) Any formal tender process shall comprise the following steps:
a) a public notice of intention to place a contract to be placed in a
local newspaper;
b) a specification of the goods, materials, services and the execution
of works shall be drawn up;
c) tenders are to be sent, in a sealed envelope, to the Clerk by a stated
date and time;
d) tenders submitted are to be opened, after the stated closing date and
time, by the Clerk and at least on Member of the Council;
e) tenders are then to be assessed and reported to the appropriate meeting
of Council or Committee
4. The Council or a committee, is not bound to accept the lowest tender,
estimate or quote. Any tender notice shall contain a reference to the
Standing Order 47 regarding improper activity.
5. The Financial Regulations of the Council shall be subject to regular
review, at least once every four years.
(Council is reminded that the European Union Public Sector Procurement
Rules are likely to apply to contracts with a value in excess of £140,000.00
and advise should be sought at this level).
STANDING ORDER ON CONTRACTS.
58. (a) Where it is intended to enter into a contract exceeding £25,000in
value, the Clerk shall give at least 3 weeks public notice of such intention
as set out in Standing Order 57.
QUOTATION
59. (a) At least three quotations shall be obtained for all expenditure
by the Council, or it’s Committees where the said expenditure is
likely to exceed £3,000.00 for a single item, or £9,000.00
per annum for a Contract with one supplier or contractor.
(b) The Council, or it’s Committees may employ an approved Contractor
for the supply of goods or services for the maximum of three years without
obtaining alternative quotations, but shall normally, obtain a minimum
of three quotations at 3-yearly intervals, to ensure that any Contractor’s
prices remain competitive.
(c) The Council or a committee is not bound to accept the lowest tender,
estimate or quote. Any tender notice shall contain a reference to the
Standing Orders 46 regarding improper activity.
VARIATION, REVOCATION, AND SUSPENDING OF STANDING ORDERS
60. Any part of the Standing Orders, except those numbered 5, 6(e),7,8,
9, 10, 13, 14(c), 14(d) 28(a), 28(c), 30(a), 44, 45, 46, 49 and 510 may
be suspended by resolution in relation to any specific item of business.
61. A motion permanently to vary or revoke a Standing Order shall, when
proposed and seconded, stand adjourned without discussion to the next
Meeting of the Finance & Administration Committee, which shall consider
the proposals and make recommendations to the Council.
STANDING ORDERS TO BE GIVEN TO MEMBERS
62. A printed copy of these Standing Orders shall be given to each Member
of the Council by the Clerk upon delivery of the Members declaration of
acceptance of Office and written undertaking to observe the Code of Conduct
adopted by the Council, or whenever a revision by the Council is carried
out.
MINUTES
63. (a) The Minutes of all Meetings of the Council, Committees and Sub-Committees,
shall be page numbered in chronological order throughout the year commencing
with Annual Meeting at Page 1.
(b) The signed copies shall, at the end of the municipal year, be bound
in book form.
(c) An Index of Minutes shall be prepared annually and a copy shall be
bound in with the signed minutes.
(d) A copy of the Index of Minutes shall, at the end of each municipal
year, be sent to each Member of the Council.
sjk/sue/pc/sotor
[Revised: July 1989, April 1994, July 1994, November 1994, June 1996,
September 1998, October 2000]
[Complete Revision: 2002 and adoption 3/2/03]
[Amended June 2003]
Reviewed & Amended November 2006.
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Ditton Community Centre
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DITTON
Aylesford
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Telephone: 01732 844749
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Email: clerk@dittonparishcouncil.gov.uk
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