Ditton Parish Council
Freedom of Information Act 2000
FREEDOM OF INFORMATION ACT 2000
The
Freedom of Information Act 2000 applies to all bodies and officer holders
identified as “public authorities” listed in Part II of Schedule 1 to
the Act. This Act requires that each public authority to adopt and maintain
a publication scheme which has been approved by the Information Commissioner.
The Act is intended to encourage public authorities to be more open and
transparent and make readily available information listed under their
Publication Scheme.
Ditton parish council’s publication scheme was approved by the Information
Commissioner on 4th December 2002 and the information which is available
under the scheme is listed below. Please note that the parish council
is only required to list information it produces. Other information is
also available at the parish office and the Officers will help with locating
this whenever possible. Parish office opening hours are from 9:00 to 16:00
each weekday.
PUBLICATION
SCHEME
In accordance with the Freedom of Information Act 2000, the following
information is available for public access. This information may be viewed
at the Parish Office, by prior arrangement, any weekday between 9.00am
to 4.00pm. Copies of individual items may be purchased at a cost of 5p
per one-sided A4 sheet, with the exception of booklets etc., which will
be charged at the published price, details of which can be obtained from
the parish office.
1)
COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of council, committee and sub-committee meetings – limited to
the last 2 years.
Procedural Standing Orders
Councils Annual Report to Parish Meeting
Agendas and supporting papers for council, committee and sub-committee
meetings – limited in each case to the forthcoming/immediate meeting.
Terms of Reference for Committees
2) CODE OF CONDUCT
Members Declaration of Acceptance of Office
Members Register of Interests
Register of Members Interests Book
3) PERIODIC ELECTORAL REVIEW
This is information concerning changes to the electoral arrangements for
the parish, town and community councils. It includes recommendations for
the creation of new wards, the amendment of existing wards, proposals
for the names of new wards and alterations to the number of councillors
to be elected to the council.
Information relating to the last Periodic Electoral Review of the council
area.
Information relating to the latest boundary review of the council area.
4) EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment
Job descriptions
Equal Opportunities Statement
Health & Safety Policy
Disciplinary Procedure
Exclusions – ‘ personal records’ i.e. appraisals, employee specific salary
details, disciplinary records, sickness records and the like by virtue
of being personal data under the Data Protection Act 1998.
5) PLANNING DOCUMENTS
Responses to planning applications
Exclusions – Copies of planning consultations, the Development Plan, Structure
Plan, Local Plan and Rights of Way/Footpath maps all of which are available
from the local planning and/or highway authority respectively.
6) AUDIT AND ACCOUNTS
Annual Accounts – limited to the last financial year
Annual Statutory report by auditor (internal and external) – limited to
the last financial year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from
all accounts – limited to the last financial year
Precept request – limited to the last financial year
VAT records – limited to the last financial year
Financial Standing Orders and Regulations
Assets register – this will include details of commons/village greens
owned by the council including management schemes for commons as well
as village halls, community centres and recreation grounds.
Risk Management Strategy
Risk Assessments
Exclusions – all commercially sensitive information e.g. quotations and
tenders, loan documentation and insurance policies. With regard to quotations
and tenders, this information is treated as confidential to ensure that
the whole tender process is fair i.e. if tender information is released
to a third party prior to the end of the tender period those who initially
submitted tenders could be undercut and/or unfairly disadvantaged.
7) BYELAWS
Made for any of the following purposes:-
The regulation of a pleasure ground or public space
To control dogs and dog fouling
8) COUNCIL CIRCULARS/NEWSLETTERS
Town, parish, community guide
History of town, parish or community (or similar commissioned publication)
Parish Gazette
9) ARTS, ENTERTAINMENT & TOURIST INFORMATION
Community Centre Leaflets
Allotment Rules
Parish Council Dances Information
7/10/2002:
Approved by Information Officer 4.12.2002