Ditton Parish Council
Meeting Minutes, December 2005
MINUTES OF A MEETING OF DITTON PARISH COUNCIL,
HELD IN THE COUNCIL CHAMBER
AT DITTON COMMUNITY CENTRE ON MONDAY, 5th DECEMBER 2005
[Click here for a downloadable version in Adobe PDF file format.]
PRESENT: CLLRS. J D DAY [Chairman],
M J PORTER [Vice-Chairman], R G W BAKER, J BEADLE, MRS A BEADLE, MRS J
E DESAVE, J E DESAVE, MRS J A THORPE, P A THORPE, MRS A THROSSELL &
MRS THWAITES
MRS S KAVANAGH [Clerk of the Council], MRS M GRANTHAM [Community Centre
Administrator & MRS N GREENAWAY [Administrative Assistant]
421. OPENING OF MEETING
The Chairman opened the meeting at 7.30pm.
422. APOLOGIES
Apologies previously notified were RECEIVED and ACCEPTED from Cllrs Mr
& Mrs Mulcuck, County Cllr. Rowe and PC Roddick.
423. DECLARATION OF INTERESTS
There were no declarations of interest
424. CONFIRMATION & SIGNING OF MINUTES OF THE PARISH COUNCIL MEETING
HELD 7th NOVEMBER 2005
Minutes of the above meeting were CONFIRMED and SIGNED, subject to the
addition of Mrs DeSave under apologies for absence.
425. MATTERS ARISING
There were no matters arising.
426. MINUTES OF MEETINGS HELD DURING NOVEMBER 2005
(a) Community Centre Committee, 14th November 2005
The Above minutes were presented by Cllr. DeSave and, subject to one amendment,
were confirmed as a true record.
RECOMMENDATIONS:
[i] CEDAR ROOM/GUIDE HQ [Page 302, Item 372(b)]
RESOLVED to RATIFY the RECOMMENDATION to apply for a lottery grant to
rebuild the Cedar Room as a sports pavilion and youth facility.
[ii] BAR MATTERS [Page 303, Item 373(b)]
RESOLVED to RATIFY the RECOMMENDATION to shelve the proposed extension
to the Kilnbarn Club at this time, in favour of refurbishment and the
installation of air-conditioning.
The RECOMMENDATION that a survey be sent out to residents in order to
gauge what decorative features they would like considered, was discussed.
Cllr Beadle PROPOSED an amendment to the above recommendation, that two
or three options be agreed by the Council and then submitted to residents
for their opinion. The proposal was SECONDED by Cllr. Mrs Thorpe. VOTING
on the AMENDMENT was CARRIED UNANIMOUSLY.
[iii] QUOTATION FOR CLOAKROOM IMPROVEMENTS [Page 304, Item 374(c)]
RESOLVED to RATIFY the above RECOMMENDATION.
(b) Planning, Highways & Transportation Committee, 21st November 2005
The above minutes were presented by Cllr. Mrs DeSave and CONFIRMED as
a true record.
(c) Open Spaces & Amenities Committee, 21st November 2005
The above minutes were presented by Cllr. Baker and CONFIRMED as a true
record.
(d) Finance and Administration Committee, 28th November 2005
Cllr. Baker presented the above minutes and, subject to one amendment,
they were CONFIRMED as a correct record.
[i] DISASTER RECOVERY PLAN [Page 320, Item 410] - Recommendation
RESOLVED to RATIFY the RECOMMENDATION.
(e) Extraordinary Personnel Meeting, 28th November 2005
The above minutes were presented by Cllr. Mrs DeSave and CONFIRMED as
a true record.
RESOLVED to defer the RECOMMENDATION until later in the meeting when full
details, which are set out in the Confidential Memorandum Book, will be
available.
(f) Family Day Committee, 16th November 2005
(i) Bucket Collection
Discussion took place on the current method of sharing of the proceeds
of the bucket collection taken at the bonfire evening with the Heritage
Centre.
RESOLVED that 100% of the bucket
collection be placed in the Charities account and used to make donations
to local organisations during the year, including the Heritage Centre.
(ii) Provision of Barbecue
It was NOTED that the Scouts representative has advised that they do not
now wish the cost of the food provided to helpers to be reimbursed to
them.
Discussion took place regarding the long queues at the barbecue this year
and the number of complaints from people who had to wait so long to be
served.
RESOLVED that a second barbecue be requested for next year’s event either
provided by the Scouts, Guides or another local organisation.
427. CORRESPONDENCE
For Noting
The following correspondence was CIRCULATED, READ and NOTED:-
Clerks & Councils: Local Council ‘Update’ Issue 42, November 2005
‘Direct’ No73, November 2005
Ton & Malling Borough council: Agenda & Minutes of Standards Committee
Sports Activities and Coach of the Year Award
Christmas Refuse and Recycling Arrangements
Action with Communities in Rural ‘Rural News No. 70 + enclosures
Kent:
Ditton Infant School: Letter of Thanks
Kent & Medway Mental Health Helpline: ‘Rethink’
CPRE: ‘Voice’ Autumn 2005
Maidstone & T. Wells NHS Trust: Annual Report 2005
Kent Police Authority: Reorganisation of Police Forces
(b) For Decision
Global Action Plan: The Small Change Project in Kent
The above information was READ and NOTED.
RESOLVED TO PLACE DETAILS OF THIS PROJECT IN THE NEXT DITTON GAZETTE.
New Local Government Network: Invitation to Conference 2nd February 2006
READ and NOTED.
KAPC: Invitation to Area Committee Meeting 8.12.2005
Information READ and it was NOTED that Cllr. Porter will be attending
the meeting.
KCC: Kent & Malling Local Board Meeting 6.12.2005
READ and NOTED.
Ditton Twinning Association: Tombola
A request from the Twinning association to hold a bottle tombola at one
of the Council’s dances, was READ and it was NOTED that a similar request
has previously been received from the Heritage Centre Ltd.
RESOLVED THAT BOTH ORGNISATIONS BE OFFERED THE OPPORTUNITY TO HOLD A JOINT
TOMBOLA AT THE PARISH COUNCIL’S ST VALENTINE DANCE ON SATURDAY 11TH February
2006
Tonbridge & Malling Borough Cncl: Twinning Opportunity with Amandola,
Italy
Details of a village in Italy that is interested in twinning with a village
in Kent, was READ and NOTED.
428. FINANCE
Accounts Received
The following accounts received were READ and NOTED:-
Ditton Vets FC: Food Prep 10.00
Ditton Bowls Club: Final Invoice – Bowls Maintenance 763.75
Ditton Junior School: Maintenance to Grounds 259.48
Family Day Committee: Reimbursement of Glow in the Dark Products 388.54
Bucket Collection: Income 5th November 2005 1229.20
Photocopy Users: Income 10.00
Multi Sports Users: Income 444.00
Troutbeck Residents: 50% Donation towards Pallisade Fencing NRRG 749.00
Accounts for Payment
RESOLVED the following accounts be ACCEPTED, APPROVED and PAID:-
Salaries: GROSS: 16244.21 NETT 11906.75
DPC Imprest Account: Reimbursement of November Exps. 5605.62
Kent County Council: Superannuation – November 2005 2856.88
AquAid [Kent]: Water 25.00
Vat 4.38 29.38
Astra Security: 6 x Allotment Keys 39.90
Vat 6.98 46.88
Brandon Hire PLC: Tower Lights 166.00
Min Turf Cutter 72.00
Long Reach Hedge Trimmer 35.40
273.40
Vat 47.85 321.25
Mr G Cooper: Rabbit Control 120.00
Dark Knight Security: Bonfire Night Patrol 138.24
Vat 24.19 162.43
Ditton Community Cnt: Hire of Hall NYE 294.00
Initial Fire & Security: Alarm Contract – OSA 73.94
Vat 12.94 86.88
Kent County Council: Waterproof Jacket & Trousers, Paper, 251.17
Pitchmarker, Liners for Refuse Bins Vat 43.96 295.13
& Rock Salt
Kent County Council: Internal Audit – 03/10/05 250.00
Vat 43.75 293.75
Land Technics: Air Compressor 8.76
Vat 1.53 10.29
Mid Kent Water: Water – Bowls & Allotments 414.28
Parker Merchanting: Measuring Tape – For Football Pitches 35.18
& Latex Gloves Vat 6.16 41.34
Parkfoot Garage Ltd: Diesel for Vehicle 78.38
Vat 13.72 92.10
N P Saunders: Plants for War Memorial 70.00
SERPA: Annual Contribution - South East Regional 20.00
Play Association 2006/07
Style Fashions [Kent] Ltd: Signs for Allotments & Centre Bins 130.00
Vat 22.75 152.75
Three Towns Office Typist Chair 80.00
Equipment Ltd: SASCO Wall Planner – 2006 12.57
92.57
Vat 16.19 108.76
West-Sole Fencing Co: Pallisade Fencing to NRRG 1498.00
Vat 262.15 1760.15
FROM CHARITIES ACCOUNT:
Ditton Pop-in Club: Seasonal Donation (Sec. 137 prev. agreed) 125.00
Age Concern: Seasonal Donation (Sec 137 prev. agreed] 250.00
FROM PROMOTIONS ACCOUNT:
Todd Miller: Dance 16/12/05 2232.50
Dance 17/12/05 2408.75
Val Miller: NYE Dance 1900.00
(c) Accounts Paid Between Meetings
The following accounts paid between meetings were ACCEPTED and APPROVED:-
Popi Printers: Printing Ditton Gazette 1579.00
Lawrence Insurance: Engineering & Computer Insurance 1087.50
DITTON PARISH COUNCIL IMPREST ACCOUNT - Expenditure November 2005
Carried Forward 1st November 2005 829.64
Add: PC reimbursement 5170.36
6000.00
Deduct: November Expenses
Voucher Charge 3.25
Inland Revenue 5061.22
Community Centre Exp 92.20
NALC- Quality Council Application 117.50
OSA Expenses 164.50
Lotteries Licence Fee 17.50
Petty Cash 132.95
Poppy Wreath 16.50 5605.62
394.38
Sum to be drawn on 5th December 2005 5605.62
BALANCE 6000.00
*Sum required to restore balance to £6000
(d) Accounts for Payment – Community Centre
RESOLVED that the following accounts be ACCEPTED, APROVED and PAID:-
All Day-All Night Renew Ball Valve 65.00
Plumbing: Replace Cistern Siphon 57.00
Investigate damp walls in Carman Hall 320.00
422.00
Vat 77.35 519.35
Easyprint: 10 A6 Receipt Books 69.10
5 A5 Invoice Books 58.00
Carriage 6.00
133.10
Vat 23.29 156.39
Goldstar: Carpet Cleaning 45.00
Vat 7.88 52.88
Initial Textile Services: Towel Rental 55.80
Vat 9.77 65.57
Initial Electronic Re Set System 55.00
Security Systems Ltd: due to error Vat 9.63 64.63
Kent County Cleaning Material, Stationery 191.77
Council: & Table Knives Vat 33.56 225.33
Peeks of Bournemouth: Christmas Decorations 126.78
Carriage 5.50
132.28
Vat 23.15 155.43
Seeboard Energy: Electricity to 14th November 2005 3036.29
Vat 531.36 3567.65
Deposit Refunds
Oaken Hall The Don Carman Hall
19.11.05 50.00 03.12.05 50.00
21.11.05 1.25 10.12.05* 175.00
26.11.05 50.00 11.12.05* 50.00
02.12.05 84.50
03.12.05 50.00
03.12.05 50.00 * subject to inspection
04.12.05 50.00
10.12.05* 50.00
10.12.05* 50.00
(e) Accounts for Payment Bar Account
DCC Bar Imprest A/c: Voucher Charge 3.25
Wages 71.42
Petty Cash 77.98 152.65
Adrian Mecklenburgh: Post Mix Wine & Syrup 293.63
Vat 51.38 345.01
Nivek Catering: Kenco Coffee Filters, Cream, 131.86
Straws & Tumblers Vat 15.35 147.21
Silver Springs Minerals Soft Drinks 86.25
Limited: Vat 15.09 101.34
SSG Emprise Limited: Monthly Keyholder Fee 30.00
Vat 5.25 35.25
(f) Direct Debits - Paid During October 2005
The following direct debits paid during October 2005 were READ, APPROVED
and NOTED:-
[i] DITTON PARISH COUNCIL GENERAL ACCOUNT
03.10.2005 O2 19.23
04.10.2005 WPA Health 380.15
06.10.2005 Mentor 284.32
18.10.2005 CF Asset Finance 846.98
20.10.2005 Pace Petroleum 32.45
24.10.2005 EBS Direct Debits 46.50
27.10.2005 Euphony 18.55
28.10.2005 Siemens Financial Services 564.00
28.10.2005 Nat. West Business Account (Advert) 286.16
[ii] COMMUNITY CENTRE BAR ACCOUNT
03.10.2005 Sky Business 246.75
10.10.2005 Post Office Limited 58.52
19.10.2005 Beer Seller 1127.70
20.10.2005 Scottish Courage 6729.01
24.10.2005 HMC & E – Gaming Machine 124.00
25.10.2005 BOC Manchester 229.13
28.10.2005 Walkers Snacks Ltd 197.78
31.10.2005 Nat West Account Charge 55.00
[iii] DITTON COMMUNITY CENTRE ACCOUNT
20.10.2005 T & M B C – Business Rate 1408.00
31.10.2004 Nat West Account Charges 55.00
429. REPORTS FROM BOROUGH & COUNTY COUNCILLORS
Cllr. Day read a report from County Cllr Rowe as follows:
Tonbridge & Malling Joint Transportation Board – at the meeting this
evening consideration is being given to the resolution of traffic congestion
along the A20 London Road through Ditton. Ditton Corner is being considered
on both congestion and air quality management.
Coldharbour Roundabout - 70k has been allocated to provide a set of traffic
signals on the Roundabout, to improve management and safety at this location.
Woodlands Parade enhancements - still awaiting legal agreements to be
finalised before work can commence.
The Tonbridge & Malling Youth Advisory Committee - meets tomorrow
night, 6th December 2005, at Samays Youth Centre in Snodland commencing
at 5.50pm. This will be followed by the KCC Members Local Board at 7.30pm.
Both meetings are open to the public.
Public Health issues in the County – KCC’s new public health department
and strategic plan to improve Kent residents lifestyle will be discussed
at the Local Board Meeting.
County Cllr. Rowe wished all members a very merry Christmas and happy
New Year.
430. REPORTS FROM PARISH CONSTABLE
A report received from PC Roddick, was CIRCULATED, READ and NOTED.
430. PLANNING MATTERS
(a) Plans Received for Comment
Cllr. Porter requested it be NOTED that his comments and decisions on
planning applications at this meeting are a preliminary view and, in accordance
with the Code of Conduct, he will look at all applications afresh at Borough
Council level.
TM/05/03448/FL Installation of an additional 350 Cubic metres ash storage
silo Complete with ancillary equipment Including minor site roadway modifications
Aylesford Newsprint Bellingham Way
RESOLVED NO OBJECTION.
TM/05/03548/RD Elevational details and floor plans Of dwelling on plots
8,9,10 & 11 Submitted pursuant to Cond 28 of TM/05/01013/FL
New Road Business Est.
RESOLVED NO OBJECTION
TM/05/3410/FL Change of use to industrial and office Use plus works to
accommodate Additional floorspace: Submission of revised plans showing
Additional windows to north & south Elevations & plans indicating
amended Level of workshop use/warehousing In ground floor together with
further Clarity of Kier Wallis’s proposed use
Unit 2, Site G, Bellingham Way
RESOLVED NO OBJECTION
(b) Plans Dealt with by Tonbridge & Malling Area Sub-Committee No.
3
The following decisions were READ and NOTED:-
TM/05/01013/FL Demolition of existing industrial buildings and erection
of new residential development comprising 6 one bedroom flats, 21 two
bedroom houses, 62 three bedroom houses and 7 four bedroom houses; total
96 units; 186 garage/car port/surface parking spaces, new estate roads,
open space and associated
landscaping
New Rd. Business Est.
GRANTED WITH CONDITIONS
(c) ‘B’ Lists
The following ‘B’ Lists were CIRCULATED, READ and NOTED:-
05/45 – 14/11/2005; 05/46 - 21.11.2005
(d) Notice of Appeal – Site at Sheldon Court – Planning Application TM/05/01329/FL:
Erection of Garages for Units 1 & 2
Notification of the above appeal was READ and NOTED.
(e) Maidstone Local Development Framework: Affordable Housing Development
Plan Document - Open space Development Plan Document
The above document was READ and NOTED.
(f) Agenda, Notes etc for Joint Transportation Board Meeting 5th December
2005
The above document was READ and NOTED.
431. REMEMBRANCE DAY
Cllr. Baker expressed his concern and disappointment at the lateness of
leaving the Centre and not arriving at the War Memorial for the Service
until after 11am. He hoped that this does not happen in the future.
Cllr. Mrs Throssell asked if it would be possible to purchase two wreaths
from the Parish Council in future, one to be laid on the 11th November
and one on Remembrance Sunday.
RESOLVED to accede to this request.
Mrs Throssell also asked that Service sheets be provided for the Service
at the War Memorial on Remembrance Sunday.
The Clerk advised that she will pass on all the above comments to the
Remembrance Day Working Party when it next meets.
432. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING”
There were no matters arising.
433. LAND AT BELL LANE
Members were advised that the sale of the land has been successfully concluded
and the sum of £783,274.29 placed on Treasury Reserve.
A presentation of investment options will be held on Wednesday 7th December
2005. All investment options will then be forwarded to District Audit
to confirm legality to enable a decision to be made in the New Year
RESOLVED to invest £700.000 and leave £83,274.29 in treasury
reserve.
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The Chairman moved that in view of the confidential nature of the business
about to be transacted the Press and Public be excluded from the remainder
of the meeting in accordance with Standing Orders 27 & 50
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434. CONFIDENTIAL MEMORANDUM BOOK
Confidential Memorandum ref CM332 was CONFIRMED and SIGNED as a true record.
RECOMMENDATION: Job Evaluation [Page 323, Item 418]
RESOLVED to RATIFY the above recommendation, details of which are set
out in the Confidential Memorandum Book Ref. CM 332.
435. CLOSURE
The meeting closed at 8.59pm.
Chairman
4th January 2006