Ditton Parish Council
April 2005 Minutes
MINUTES OF A MEETING OF DITTON PARISH COUNCIL HELD IN
THE COUNCIL CHAMBER
AT DITTON COMMUNITY CENTRE ON MONDAY 4TH APRIL 2005
[Click here for a downloadable version in Adobe PDF file format.]
PRESENT: CLLRS. J D DAY [Chairman],
M J PORTER [Vice-Chairman], R G W BAKER, MRS A BEADLE, J BEADLE,
MRS J E DESAVE, J E DESAVE, A R MULCUCK, MRS M MULCUCK, MRS J THORPE,
P A THORPE, MRS A THROSSELL & MRS J THWAITES
MRS S J KAVANAGH [Clerk of the Council] and MRS N GREENAWAY [Administrative
Assistant]
633. OPENING OF MEETING
The Chairman opened the meeting at 7.30pm.
634. APOLOGIES FOR ABSENCE
Apologies previously notified by Co. Cllr, Rowe were RECEIVED and ACCEPTED.
635. DECLARATIONS OF MEMBERS’ INTERESTS & EXPENSES
Cllr Day declared an interest in item 642(a) as he had recently paid for
an allotment half-plot. Cllrs DeSave, Mrs DeSave and Porter declared an
interest in item 643(a) as they are acquainted with the applicant at 45
Bradbourne Lane.
636. CONFIRMATION AND SIGNING OF MINUTES OF PARISH COUNCIL MEETING HELD
7st MARCH 2005
The minutes of the above meeting were CONFIRMED and SIGNED as a correct
record.
637. MATTERS ARISING
There were no matters arising which have not been included on the agenda.
638. MINUTES OF MEETINGS HELD DURING MARCH 2005
(a) For Confirmation
(i) COMMUNITY CENTRE COMMITTEE – 14TH MARCH 2005
These minutes were presented by Cllr. DeSave and CONFIRMED as a true record.
1. Refurbishment of Corridor [Page 328, Item 606]
It was NOTED that the quote that had been chosen had not included an amount
for plastering work (as originally thought) and therefore the full price
for this work would be more than £10,000. Therefore, invitations
to tender for this work had been advertised on noticeboards.
RESOLVED the Clerk and two Members be present when the tenders are opened.
(ii) PLANNING, HIGHWAYS & TRANSPORTATION COMMITTEE – 21ST MARCH 2005
As the Chairman was not present at the meeting, these minutes were presented
by Cllr Mulcuck and CONFIRMED as a true record.
(iii) OPEN SPACES & AMENITIES COMMITTEE – 21ST MARCH 2004
These minutes were presented by Cllr Baker and CONFIRMED as a true record.
(b) For Noting
(i) DITTON FAMILY DAY COMMITTEE, 10TH MARCH 2005
These minutes were READ and it was NOTED that it had been suggested it
would be good to have a special finale to commemorate the 400th Anniversary
of Guy Fawkes and the 200th Anniversary of the Battle of Trafalga at this
year’s firework display.
RESOLVED the Clerk to speak to firework display company to ask if such
a finale would be possible and the cost involved.
(ii) DITTON TWINNING ASSOCIATION, 10TH MARCH 2005
These minutes were READ and it was NOTED that the recent visit by the
French was a great success.
639. CORRESPONDENCE
(a)For Noting
The following correspondence was CIRCULATED, READ and NOTED:-
Mayor’s Office T&MBC: Letter of Thanks re. Mayor’s Charity Dance
Tonbridge & Malling Boro’ Cncl: Performance & Finance 2004-06
Minutes of meetings held 14.12.04 – 08.02.05
Formula Grant 2005/06 - Copy of communication sent from Cllr. Mark Worrall
to the Minister for Local & Regional Government
Mid Kent Water: Details of MKW Reinstatement Services
DEFRA: Partnership in Rolling out Broadband to Rural Communities
Quality Parishes and Parish Planning
Kent Police: Maidstone & Malling Newsletter for Parish Councils, February
2005
KAPC: Membership Information for 2005/2006 + Encls.
Parish News – Issue 307, March 2005 + encls
Maidstone & Tunbridge Wells NHS: Open Hospital – Health Events
Maidstone Weald NHS: Expert Patient Programme (EPP) Open Day 17/5/2005
Kent Wildlife Trust: Registering of Land for the Single Payment Scheme
Plus Publishing Ltd: Local Councils Update
Clerk & Councils Direct, March 2005 – Issue 38
Malling Citizens Advice Bureau: Letter of Thanks
Malling Area Volunteer Burear: Letter of thanks
Ditton Heritage Centre Ltd: Letter of thanks
CPRE: ‘Fieldwork’ March 2005
‘Countryside Voice’ , Spring 2005 + Encls.
Action with Communities in Rural
Kent: ‘Rural News’
‘Oast to Coast, Spring 2005
Canine Crisis: Newsletter 33, Spring 2005
Business Link Business Works, Issue 3 – March 2005
For Decision
Ton. & Malling Borough Cncl: Gardening for Wildlife Award Scheme
Cllr Mrs Throssell will ask Mike Easterbrook if he would like to attend
on the Council’s behalf. It was also suggested that the Council needs
to look at ways in preserving Ditton Court Quarry as an area of interest
for conservation and nature. Cllr Beadle will contact the Geological Society
and Cllr DeSave will review all the information he has on the quarry.
ADAS: New Website – Short Presentation for Parish Councils
This was READ and NOTED.
Kent Police: Invitation to Launch of the New Maidstone & Malling Neighbourhood
Policing Unit
Cllrs Mr & Mrs Beadle agreed to attend this meeting.
640. REPORTS FROM BOROUGH & COUNTY COUNCILLORS
A written report submitted by C. Cllr. Geoff Rowe was read by the Chairman
as follows:-
Highway Maintenance – New arrangements: As from the first of this month
TMBC will no longer be dealing with highway maintenance. All highway problems
should now be directed to the KCC Highways Hotline 08458 247 800.
Carriageway Maintenance Bids have been made for Kiln Barn Road/ New Road
south of Ragstone Court to St. Peters Road and from St.Peters Road to
A20 London Road.
Joint Transport Board: At the last meeting it was reported that £50k
had been identified for the Woodland Parade Enhancement Scheme and that
the design was being finalised. Legal agreements and the tender process
is now in hand.
Maidstone and Malling Police BCU have set up a Neighbourhood Policing
system wich will commence on the first of this month,. Ditton will be
sharing arrangements with Larkfield. PC Nickols will be the dedicated
PC and support will be given by a PCSO for Larkfield and a KCC Community
Warden for Ditton. Further details will follow with regards to dedicated
mobile phone and land line numbers. This dedicated team is as a result
of demand and crime pattern analysis.
Maidstone and Tunbridge Wells NHS Trust have an open evening from 6-8pm
at the Post Graduate Centre at Kent and Sussex Hospital. This follows
on from the one on 30th March in Maidstone.
Ditton Junior School Eco Project: Since the last meeting Cllr. Rowe has
been able, through surplus, to offer Mr Holder a small contribution of
£469.83p towards the Eco Project at his school. He thanked Ditton
Parish Council members for advising him of this project in Ditton.
KCC Elections: Thursday 5th May will be the elections for the next Kent
County Council. Cllr. Rowe has been nominated and his nomination
has been accepted. If any members of Ditton Parish Council have any issues
that they wish to raise with him then he would be pleased to hear from
them (01622 719112). If he has any unfinished business with the Parish
Council, he I would appreciate notification.
641. REPORTS FROM COMMUNITY POLICE OFFICERS
There was no police representative present.
642. FINANCE
(a)Accounts Received
The following accounts received were READ and NOTED:-
RBS (DCK Beavers): Reimbursement of Seminar Costs 52.87
Multi Sport: Hire Fees March 2005 1063.75
Allianz Cornhill: Insurance Claim Safety Surfaces KBRG 537.50
Mr Edwards: Football Pitch Fee 30.12.2004 20.00
Ditton Bowls Club: Maintenance charge 3rd Quarter 2004/05 651.37
Mr & Mrs Day: Allotment Rent & Key Deposit 10.50
(b) Accounts Received for Payment
RESOLVED the following accounts be ACCEPTED, APPROVED and PAID:-
Salaries: March GROSS 12534.85 NET 9163.83
DPC Imprest A/C: Reimbursement 4650.63*
AquAid: Still Water 17.97
Vat 3.15 21.12
B & S Chains: Swing Parts 11.36
Vat 1.99 13.35
B T: Fax Line 49.33
2nd Booking Line 41.15
Clerks Line 41.15
131.63
Vat 23.03 154.66
CPRE: Annual Subscription 25.00
Gullands: Legal Fees 2869.90
Vat 502.23 3372.13
KAPC: Annual Subscription &
Local Council Review 964.05
Kent County Council: Pitch Marker, Stationery 106.25
Vat 18.59
124.84
Less Credit Note TS134038 -8.11 116.73
Kent County Council: Superannuation Fund 11,965.37
Netbox5: 1 Hour on site call out for
Printer set up 95.00
Vat 16.63 111.63
Nildram: ADSL-1PM 5.00
DSLPRO500 32.00
Vat 6.48 43.48
Parkfoot Garage Ltd: February Toyota Diesel 71.79
Vat 12.56 84.35
Seeboard: Energy charges – multisport 490.99
Floodlights & mess room Vat 85.92 576.91
Three Towns Office
Equipment Ltd: Stationery & Sundries 103.42
Vat 18.09 121.51
Travis Perkins: Materials for Mess Room
Construction 555.75
97.25 653.00
Unison: Subscriptions (deducted from
Staff members salaries) 416.25
PARISH COUNCIL IMPREST ACCOUNT – Expenditure during March 2005
Brought Forward 1st March 2005 1480.41
Add: PC reimbursement 4519.59
6000.00
Deduct: March Expenses
Voucher Charge 3.25
Inland Revenue 4207.15
Postage Stamps 63.00
Community Centre Expenses 114.92
Mess Room Materials 130.13
Framing Cllrs. Photograph 21.00
Petty Cash 111.80 4650.63
Balance 1349.37
Sum drawn 4th April 2005 4650.63*
6000.00
*Sum required to restore balance to £6000
(c) Direct Debits – Paid During February 2005
The following Direct Debits were READ, APPROVED and PAID:-
[i] DITTON PARISH COUNCIL ACCOUNT
02.02.05 02 16.43
04.02.05 WPA Health Care 351.99
08.02.05 RBS Mentor 284.35
22.02.05 Nat West Bankline 46.50
28.02.05 Euphony 24.80
[ii] DITTON COMMUNITY CENTRE BAR ACCOUNT
02.02.05 Sky Business 227.95
08.02.05 Post Office Ltd 29.26
21.02.05 Scottish Courage - Stock 2523.00
21.02.05 The Beer Seller 620.51
22.02.05 H MC & E Gaming Machine 124.00
25.02.05 BOC Manchester - Beer Gas 211.50
25.02.05 Nat. West Account Charge 55.00
[iii] DITTON COMMUNITY CENTRE
25.02.05 Nat. West Account Charge 55.00
25.02.05 Historic Staatement Fee 5.00
(d) Chairman’s Allowance/Expenses
A memo regarding the payment of the Chairman’s Allowance and expenses,
which had previously been CIRCULATED, was READ and NOTED.
643. PLANNING MATTERS
(a) Plans Received for Comment
Borough and Parish Cllr Porter requested it be NOTED that his comments
and decisions on planning applications at this meeting are a preliminary
view and, in accordance with the Code of Conduct, he will look at all
applications afresh at Borough Council level.
TM/05/00792/FL Change of use to powder coating Komfort Office Envs
Plant and erection of chimneys Unit B & C Link
20 Bellingham Way
RESOLVED NO OBJECTION SUBJECT TO THE BOROUGH COUNCIL BEING SATISFIED THAT
EMISSIONS FROM THE NEW CHIMNEYS WOULD NOT BE HARMFUL TO THE ENVIRONMENT.
TM/05/00805/RD Details of access drive submitted
Pursuant to conditions 10 & 11 of
Consent ref: TM04/03721/FL
Detached dwelling to rear 45 Bradbourne Lane
RESOLVED NO OBJECTION
TM/05/00840/FL Single Storey Rear Extension 19 Orchard Grove
RESOLVED NO OBEJCTION
(b) Plans Dealt with by Tonbridge & Malling Area Sub-Committee No
3
It was NOTED that no decisions were notified during past fourteen days.
(c) ‘B’ Lists
The following ‘B’ Lists were CIRCULATED, READ and NOTED:-
05/10 - 14.03.2005
(d) Agenda, Minutes & Notes of Area 3 Sub Committee
These were READ and it was NOTED that the application by Gallaghers to
extend the all weather gallop at Kilnbarn Farm had been refused on the
grounds that it would result in the loss of semi-natural woodland.
(e) Kent Highways Partnership and Kent Design – Communication from T&MBC
READ and NOTED.
644. DITTON GAZETTE
The Chairman REPORTED that the Spring issue was with the printer and should
be distributed shortly. He advised that he had commenced work on the June
issue and would welcome any items as soon as possible.
645. MAINTENANCE OF SCHOOL GROUNDS
(a) Acceptance of Quotation - Ditton Junior School
A communication from the Junior School accepting this Council’s quotation
to maintain the School grounds was READ and NOTED.
(b) Acceptance of Quotation - Ditton Infant School
A communication from the Infant School accepting this Council’s quotation
to maintain the School grounds was READ and NOTED.
646. KENT COMMUNITY WARDENS
It was NOTED that a Community Warden had been appointed for Ditton and
it was hoped that PC Ford would bring her to a Council Meeting to introduce
her to Members.
647. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING”
There were no matters arising.
648. ANNUAL PARISH MEETING
It was NOTED that the two invited speakers had both accepted the invitation
to speak at the Annual Parish Meeting.
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The Chairman moved that in view of the confidential nature of the following
items on the agenda, the press and public be excluded from the remainder
of the meeting in accordance with Standing Orders 27 & 50.
649. LAND AT BELL LANE
It was NOTED that this Council’s Solicitor hoped to receive a draft contract
for signature very soon. If necessary, an extraordinary meeting may need
to be called to sign the contract.
650. EX-CLEANER/CARETAKER
Cllr Beadle confirmed that this Council’s witness statements had been
completed and sent to the Solicitor.
651. CLOSURE
The meeting closed at 9.00pm.
Chairman
4th May 2005