Ditton Parish Council
Annual Parish Council Meeting
Minutes, May 2007
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING OF
DITTON PARISH COUNCIL, HELD IN THE COUNCIL CHAMBER
AT DITTON COMMUNITY CENTRE ON WEDNESDAY, 9th MAY 2007
[Click here for a downloadable version in Adobe PDF file format.]
PRESENT: CLLRS. J D DAY
(Retiring Chairman), R ANGEL, R G W BAKER (until 8.06), MRS A R BEADLE,
J BEADLE, M D BRINE, B CORDWELL, M LANDER, A R MULCUCK, D H NUNN, B D
STONE (until 8.14), MRS A THROSSELL, MRS J F THWAITES & COMMUNITY
WARDEN T HAWKWOOD.
MRS S J KAVANAGH (Clerk of the Council), MRS M GRANTHAM (Community Centre
Administrator) & MRS N GREENAWAY (Administrative Assistant).
PART I
1. OPENING OF MEETING
The retiring Chairman, Cllr. J D Day, opened the meeting at 7.30pm.
2. APOLOGIES
Previously notified apologies were RECEIVED and ACCEPTED from Cllr. Porter,
Co. Cllr G Rowe and PC Roddick.
Cllr. Baker gave his apologies and left the meeting at 8.06p, as he was
feeling unwell. Cllr. Stone gave his apologies at 8.14pm and left the
meeting to attend a meeting with the Parochial Church Council.
3. DECLARATION OF ACCEPTANCE OF OFFICE & UNDERTAKING TO OBSERVE THE
CODE OF CONDUCT – ALL MEMBERS
All Members confirmed that they had signed the declaration of acceptance
of office and undertaking to observe the code of conduct, with the exception
of Cllr. Porter, who was unable to attend the meeting.
RESOLVED Cllr. Porter be permitted to make his declaration and undertaking
in the presence of the Clerk before the next meeting of the Council.
4. DECLARATION OF UNDERTAKING TO OBSERVE STANDING ORDERS AND FINANCIAL
REGULATIONS
All Members declared an undertaking to observe the Council’s Standing
Orders and Financial Regulations, with the exception of Cllr. Porter who
was unable to be present at the meeting.
RESOLVED to permit Cllr. Porter to make his declaration in the presence
of the Clerk at the earliest opportunity.
5. ELECTION OF CHAIR FOR 2007/2008
Cllr. Day asked for nominations for Chair of the Council for 2007/2008.
Cllr. Porter was NOMINATED by Cllr. Beadle and SECONDED by Cllr Mrs Thwaites.
The Clerk confirmed that Cllr. Porter had previously advised her that
he would be honoured to accept the Chair if he was nominated.
There being no further nominations, Cllr. Porter was duly ELECTED Chair
of the Council for 2007/2008.
6. ELECTION OF VICE-CHAIRMAN FOR 2007/2008
In the absence of the newly elected Chair, Cllr. Day asked for nominations
for Vice-Chair of the Council for 2007/2008.
Cllr. Beadle was NOMINATED by Cllr. Mrs Thwaites and SECONDED by Cllr.
Mulcuck.
There being no further nominations, Cllr. Beadle was duly ELECTED Vice-Chair
of the Council for 2007/2008.
As his last duty Cllr. Day formerly handed over the Chair and chain of
office to the Vice-Chair, Cllr. Beadle.
On behalf of the Council Cllr. Mulcuck thanked Mr Day for the sterling
job he has done for the Council and parish over his 28 years in office,
fourteen of which he presided as Chairman.
7. DECLARATION OF ACCEPTANCE OF OFFICE - CHAIR & VICE-CHAIR
Cllr. Beadle duly signed the acceptance of office of Vice-Chair.
RESOLVED Cllr. Porter be permitted to sign the acceptance of office in
the presence of the Clerk before the next meeting of the Council.
Cllr. Beadle welcomed the Members, especially the four new Members, and
hoped it would be a productive year for the benefit of the parish. Cllr.
Beadle then invited them to introduce themselves to each other.
8. APPOINTMENT OF COMMITTEES FOR 2007/2008
[a] Planning - 11 Members
[i] MEMBERSHIP
The following Members will sit on the Planning Committee:-
Cllr. Angel Cllr. Lander
Cllr. Baker Cllr. Mulcuck
Cllr. Mrs Beadle Cllr. Nunn
Cllr. Brine Cllr. Stone
Cllr. Cordwell Cllr. Mrs Thwaites
Cllr. Mrs Throssell
[ii] ELECTION OF CHAIR
Cllr. Mulcuck was NOMINATED by Cllr. Mrs Throssell and SECONDED by Cllr.
Mrs Beadle.
There being no further nominations, Cllr, Mulcuck was duly ELECTED Chair
of the Planning Committee for 2007/2008.
The Vice-Chair to be elected at the first Meeting of the Committee.
[b] Community Centre - 7 Members
[i] MEMBERSHIP
Nine nominations were received for membership of this committee and a
ballot took place. The two people with the lowest number of votes were
eliminated.
The Members ELECTED to sit on this committee are as follows:-
Cllr. Angel Cllr. Cordwell
Cllr. Mrs Beadle Cllr. Stone
Cllr. Beadle Cllr. Mrs Thwaites
Cllr. Brine
[ii] ELECTION OF CHAIR
Cllr. Stone NOMINATED Cllr. Beadle and this was SECONDED by Cllr. Angel.
Cllr. Nunn NOMINATED Cllr. Stone who thanked Cllr. Nunn but declined nomination
due to other commitments.
There being no further nominations, Cllr. Beadle was duly ELECTED Chair
of the Community Centre Committee for 2007/2008.
The Vice-Chair to be elected at the first Meeting of the Committee
[c] Open Spaces & Amenities - 7 Members
[i] MEMBERSHIP
Nominations were requested for membership of this Committee and the following
Members were ELECTED:-
Cllr. Angel Cllr. Stone
Cllr. Baker Cllr. Mrs Throssell
Cllr. Cordwell Cllr. Mrs Thwaites
Cllr. Mulcuck
Cllr. Lander was NOMINATED by Cllr. Beadle, but he declined the nomination.
[ii] ELECTION OF CHAIR
Cllr. Angel NOMINATED Cllr. Baker, and this was SECONDED by Cllr. Mrs
Thwaites.
There being no further nominations, Cllr. Baker was duly ELECTED Chair
of the Open Spaces & Amenities Committee for 2007/2008.
The Vice-Chair to be elected at the first Meeting of the Committee
[d] Personnel Committee – 6 Members (Committee Chairs + 2 Members)
[i] MEMBERSHIP
Three Members were NOMINATED for the two non chair places on this Committee.
A ballot took place and Cllrs. Mrs Beadle and Brine were duly ELECTED.
The membership of this Committee was confirmed as follows:-
Cllr. Baker Cllr. Brine
Cllr. Mrs Beadle Cllr. Mulcuck
Cllr. Beadle Cllr. Porter
[ii] ELECTION OF CHAIR
Cllr. Mulcuck NOMINATED Cllr. Mrs Beadle, this was SECONDED by Cllr. Baker.
There being no further nominations, Cllr. Mrs Beadle was duly ELECTED
Chair of the Personnel Committee for 2007/2008.
The Vice-Chair to be elected at the first Meeting of the Committee.
[e] Finance & Administration - Chair & Vice-Chair of Council &
All Committee Chairs
In accordance with Standing Order 40 the following Members will sit on
this Committee:-
Cllr. Porter (Chair) Cllr. Beadle
Cllr. Baker Cllr. Mulcuck
Cllr. Mrs Beadle
The Vice-Chair to be elected at the first Meeting of the Committee
[f] Allotment Managers [3]
The following Members were ELECTED as Allotment Mangers for 2007/2008:-
Cllr. Baker Cllr. Mulcuck Cllr. Mrs Thwaites
9. APPOINTMENT OF K A P C REPRESENTATIVES
Cllrs. Mrs Beadle and Mulcuck were appointed KAPC representatives for
2007/2008.
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
PART II
10. DECLARATION OF MEMBERS’ INTERESTS
All Members declared a prejudicial interest in item 20(b), page 35, as
planning application TM/07/01212/TNCA relating to land Adjoining 37 The
Stream is the Council’s own application.
11. CONFIRMATION & SIGNING OF MINUTES OF PARISH COUNCIL MEETING HELD
ON 2ND APRIL 2007
The minutes of the meeting held on 2nd April 2007, which had previously
been circulated, were CONFIRMED and SIGNED.
12. MATTERS ARISING
Cllr. Mrs Throssell asked if The Revd Terranova could be advised of the
Members who will be attending the special service of Anglican Churches
in the Malling area on Sunday 13th May 2007.
Cllr. Mrs Throssell advised that she would be attending.
RESOLVED The Revd. Terranova be advised that Cllr. Mrs Throssell will
be attending on behalf of the Parish Council
There were no other matters arising which do not appear elsewhere on the
agenda
13. CONFIRMATION & SIGNING OF MINUTES OF EXTRAORDINARY PARISH COUNCIL
MEETING HELD 16TH APRIL 2007
The minutes of the meeting held on 16th April 2007, which had previously
been circulated, were CONFIRMED and SIGNED.
14. MATTERS ARISING
Fence & Gate Entrance to Kilnbarn Recreation Ground (Page 353, Item
622(a)
Cllr. Mulcuck enquired the current position regarding the Fence. The Clerk
advised that the questionnaires have now been counted and the majority
or residents that replied are in favour of a fence and gate at this location.
Further quotations are now being obtained for this work to ensure best
value.
15. MINUTES OF MEETINGS HELD DURING APRIL 2007
(a) Community Centre Committee Meeting, 11th April 2007
These minutes were presented by Cllr. Beadle and CONFIRMED and SIGNED
as a correct record.
(i) Kilnbarn Club [Page 348, item 608(c)] - Recommendation
Discussion took place and it was generally felt that the recommendation
should be amended to read as follows:-
‘……that the time when children are allowed in the Kilnbarn Club be increased
by one hour from 9pm to 10pm on Saturday evenings during the school summer
holidays, provided the children are adequately supervised, and this be
for a trial period during 2007 which will be reviewed next year’.
RESOLVED to adopt the amendment and RATIFY the recommendation as set out
above.
(b) Planning Committee Meeting, 16th April 2007
These minutes were presented by Cllr. Mulcuck and CONFIRMED & SIGNED
as a correct record.
(c) Open Spaces & Recreation Grounds Committee, 16th April 2007 -
herewith
These minutes were presented by Cllr. Mrs Thwaites and CONFIRMED &
SIGNED as a correct record.
(d) Notes of Meeting held with Residents & Partner Authorities, 18th
April 2007
The above notes, which had previously been circulated, were READ and amended
to include Co. Cllr. Rowe’s name and the authorities he was representing
on the list of those present.
(e) Notes of Meeting with Architect and Quantity Surveyor re. Cedar Room
The above notes, which had previously been circulated, were READ and NOTED.
16. CORRESPONDENCE
For Noting
The following correspondence was CIRCULATED, READ and NOTED:-
NALC: Annual Conference & Exhibition, 5-7th October 2007
‘Local Council Review’, Vol 59, No. 1 – May 2007
T&MBC: Minutes of Meetings 2007 Vol 1, Dec 7th (06) -Feb 14th
Performance and Finance Booklet 2006/08
‘Here & Now’ April/May 2007, Issue 2
MAVB: Letter of Thanks
Rural Kent: ‘Oast to Coast’
Mentor Services: Legal Update Issue 19, Spring 2007
Gullands: ‘News’ Issue 8
KAPC: Minutes of Area Meeting held 22nd March 2007
Press Publishing: Local Councils ‘Update’ Issue 90, April 2007
Ditton Bowls Club: Letter of Thanks
ROSPA: International Play Safety Conference 14th June 2007
T & M Crime and Disorder Partnership: ‘Newsletter’ March 2007, Issue
2
CPRE: ‘Kent Voice’, Spring 2007
Kent Diary Summer 2007
East Malling & Larkfield
Parish Council:Proposed Extinguishment of Public Footpath MR493 (Part)
(Copy of communication sent to KCC)
T & M Crime Prevention Panel:Minutes of Meeting held 26th February
2007 and Agenda for Meeting on 30th April
Kent Wildlife Trust: ‘Wild Kent’, Spring 2007
‘Natural World’, Spring 2007
Clerks and Councils: ‘Direct’, May 2007 – Issue 51
(b) For Decision
Residents of St Peter’s Court: Scheme Managers
A communication from the residents expressing their concerns at the proposed
changes and loss of services was READ and NOTED.
Members were advised that the Clerk had forwarded a copy of this communication
to Co. Cllr. Rowe, who is already working to explore everyone’s worries,
and he has offered to visit the residents to discuss this with them.
Discussion took place and Members expressed their deep concern at the
proposals to withdraw the free lifeline facility at St Peter’s Court and
reduce the visits of a Scheme Manger to once or twice a week.
RESOLVED TO WRITE TO KENT COUNTY COUNCIL EXPRESSING THIS COUNCIL’S CONCERNS
AND ADVISE THEM THAT IT IS TOTALLY OPPOSED TO THESE PROPOSALS.
Ditton C of E Junior School: Funding for Library
A request for financial assistance toward the costs of refurbishing the
school library was READ and NOTED.
RESOLVED TO MAKE A DONATION OF £250 TO THE PROJECT UNDER SECTION
137 OF THE LOCAL GOVERNMENT ACT 1972 AND THIS BE PAID FROM THE CHARITIES
ACCOUNT.
The Chairman requested agreement to take two extra items of correspondence,
which were received today and are date sensitive.
RESOLVED to accede to the request.
Aylesford Football Club: Soft Drinks & Snacks Bar
A request by this organisation to provide their own soft drinks and snack
bar at their function on 12th May 2007 was READ and it was NOTED that
they intend to donate all the proceeds to The Kent Air Ambulance.
Discussion took place and it was NOTED that the bar have already purchased
the drinks and snacks for this event and Members felt that if they accede
to this request it could set a precedent which would have an impact on
future bar revenue.
RESOLVED FOR THE REASONS ABOVE THIS COUNCIL CANNOT ACCEDE TO THE REQUEST
BUT, AS THE KENT AIR AMBULANCE IS THIS COUNCIL’S CHOSEN CHARITY, IT WILL
CONSIDER MAKING A DONATION TO THEM WHEN IT CONSIDERS REQUESTS FOR DONATIONS
NEAR THE END OF ITS FINANCIAL YEAR.
Rural Kent: Events
An invitation to attend a parish plan workshop on Thursday 12th July 2007
was READ and NOTED.
RESOLVED Cllrs. Mulcuck and Mrs Thwaites will attend this workshop.
17. FINANCE
Accounts Received
The following accounts received were READ and NOTED:-
DAMARA: Photo Copies 41.00
Driveright: Gazette Advert 28.00
Ditton Infants School: February & March Maintenance 219.12
Ditton Junior School: March Maintenance 310.03
Ditton Minors FC: Water & Energy Account 56.58
Ditton Petanque Club: Annual Fees 50.00
Ditton Short Mat Bowls: Photo Copies 37.00
Mrs Goodhew: Fencing Repairs 108.67
Multi Sport Users: Hire Fees 852.00
(b) Accounts for Payment
RESOLVED the following accounts be ACCEPTED, APPROVED and PAID:-
Salaries: April 2007 Gross: 14503.63 Net: 10785.02
DPC Imprest A/C: Reimbursement of April expenses 3748.53*
Kent County Council: Superannuation Subs – April 2732.64
Astra Security: Additional Padlock & Keys 69.26
Vat 12.11 81.37
AquAid Limited: Annual Cooler Rental 52.00
Water and Sanitisation 55.00
107.00
Vat 18.73 125.73
British Telecom: Telephone Line
for OSA Alarm System 43.98
Vat 7.69 51.67
City Electrical Factors: Small Gland Pack 4.85
Vat 0.85 5.70
Cobra Insurance: Traders Combined Policy 7,493.79
Cooks Garden Machinery: Chain Saw Bar Maccat & Saw Chains 68.29
Vat 11.95 80.24
Craigdene Limited: Annual Inspection of Play Grounds 100.00
Vat 17.50 117.50
D C K Beavers: Preparation of EOY Accounts 2006/2007 2511.57
EDF Energy: Street Lighting Maintenance 23.63
Vat 4.14 27.77
EDF Energy: NRRG Changing Rooms – re claimed from Minors 27.42
Multi Sports/Garages/Guide HQ 240.09
267.51
Vat 43.38 310.89
GB Sports & Leisure: Nylon Brushes – Swings 44.00
Vat 7.70 51.70
D C Hudson & Partners: Fees to date 601.10
Vat 105.19 706.29
Huntley Cartwright: Quantity
Surveying Services – Cedar Room 500.00
Vat 87.50 587.50
Kent County Council: Lease Fee GJ05 GVN – 29/3 – 28/6/07 1071.00
Vat 187.43 1258.43
Kent County Council: Refill Fire Extinquisher – Used for Quarry Fire 46.94
Stationery 58.69
105.63
Vat 18.49 124.12
Kent Photocopier Service: Staples for Photocopier – Not covered in 88.20
Lease Fee Vat 15.44 103.64
M.B. Tree Care: Cut Down Pine Tree in Quarry 120.00
Monro South: Round Up & Polyprop Line 64.01
Vat 11.21 75.22
Mower Plant Services: Honda Parts 28.59
Vat 5.00 33.59
Naturescape: Cornfield Seed Mix 37.45
Vat 6.55 44.00
Nico Office Limited: Waste Toner Box for Colour Printer 35.90
Vat 6.28 42.18
T Parker & Sons Limited: Rootzone & grass Seed 581.50
Vat 66.76 648.26
Parker Merchanting: Safety Boots, Ear Plugs & Spectacles 87.13
Vat 15.25 102.38
Parkfoot Garages: Diesel for Parish Vehicle 40.60
Vat 7.11 47.71
Mr D Pullinger: Locking Play Area – March & April 50.00
Royal British Legion CCTV Camera Signs 276.14
Industries: Vat 48.32 324.46
SSG Emprise: Key Holder Service – OSA 20.83
Vat 3.65 24.48
Travis Perkins: Chipper Hire & General Sundries 117.34
Vat 20.54 137.88
Three Towns Office Stationery/ Filing Cabinet 169.01
Equipment Limited: Vat 29.57 198.58
Unison: Subscriptions for 2006/07 530.90
Viking Direct: Ativa Shredder 89.99
Less Discount -50.00
39.99 Vat 7.34 49.31
PARISH COUNCIL IMPREST ACCOUNT – Reimbursement of April Expenses
Carried Forward 1st April 2007 10.55
Add: PC Reimbursement 5989.45
6000.00
Deduct: April Expenses:
Voucher Charge 3.25
Inland Revenue 4764.32
Postage Stamps 58.20
OSA Expenses 69.18
Petty Cash 65.90
KAPC – Clerks Training Day 58.75
Presentations – APM 62.59
5082.49
Less Over Reimbursement -1333.66 3748.53
December 2006- duplicate
Transfer by Bank 2251.47
Sum to be drawn on 9th May 2007 3748.53*
BALANCE 6000.00
*Sum required to restore balance to £6000
(c) Account Paid Between Meetings
RESOLVED the following account paid between meetings be APPROVED:-
EDF Energy: Street Lighting Unmetered Supply 65.30
Vat 3.27 68.57
(d) Direct Debits Paid During March 2007
The following direct debits paid during March 2007, were READ, APPROVED
and NOTED:-
[i] DITTON PARISH COUNCIL ACCOUNT
01.03.07 WPA Health Care 418.18
05.03.07 02 29.75
05.03.07 RBS Mentor 350.13
12.03.07 Nildram 42.82
20.03.07 Pace Petroleum 23.98
22.03.07 EBS 43.25
28.03.07 Nat West Business Card 92.28
[ii] DITTON COMMUNITY CENTRE BAR ACCOUNT
01.03.07 Sky Business 276.13
12.03.07 Post Office Ltd 87.83
20.03.07 Scottish Courage – Stock 5067.50
22.03.07 Waverleys 525.40
2103.07 AMLD Gaming Machine 156.00
24.03.07 BOC Manchester - Beer Gas 222.08
28.03.07 Walkers Snacks Ltd 230.55
30.03.07 Nat. West Account Charge 55.00
[iii] DITTON COMMUNITY CENTRE
30.03.07 Nat. West Account Charge 55.00
(e) Investment
The following information which had previously been circulated, was READ
and NOTED:-
(i) NOTES OF WORKING PARTY MEETING HELD 16.4.2007
(ii) FINANCIAL ANALYSIS
(iii) CURRENT INVESTMENT VALUES
(iv) 2007 INVESTMENT STRATEGY
Cllr. Beadle gave an overview of the documents and advised that the anomaly
of £19.69 on the financial analysis has been traced to bank charges
of £10.00, notified on a recent statement from UBS, and their rounding
down of 31 pence.
Cllr. Beadle advised the new Members of the work and membership details
of the Investment Working Party, which meets quarterly during the daytime.
It was NOTED that those Councillors who served on this working party last
year expressed a wish to remain on it. Cllr. Beadle asked if any other
Councillors would like to join the Working Party and Cllr. Nunn, who is
a retired Chartered Accountant, expressed a wish to be a member.
RESOLVED Cllrs. Beadle, Mulcuck, Nunn and Mrs Thwaites be appointed to
serve on the Investment Working Party during 2007/2008.
(f) Bank Mandate
RESOLVED that the bank mandate for the General, Community Centre, Bar
and Promotion accounts be signed by all Members of the Council, plus the
Clerk and Community Centre Administrator.
(g) Amalgamation of Bank Accounts
The Clerk advised that she wishes to amalgamate the General, Community
Centre, Bar and promotions bank accounts to have one general account and
amalgamate the general and bar imprest accounts to have one imprest account.
This has been previously suggested by the Internal Auditor and Accountant.
The amalgamation of the accounts will make no difference to the financial
information provided to committees, as each payment made and receipt received
will still be allocated to the separate committee cost centres.
Authority to Purchase in an Emergency
The emergency decision of the Finance and Amenities Committee Members
to agree to a top-up of £50,000 to enable the grant applications
for the rebuilding of the Cedar Room to be progress to submission, was
NOTED.
RESOLVED to approve the decision.
(i) Internal Audit – Third Visit for 2006/2007 [Copy herewith]
It was NOTED that during this visit the auditor concentrated on observing
the process for counting the weekend’s bar takings and advises that the
system, while time consuming, is secure and well controlled. He also advises
that a cash counting machine would be a useful adjunct to the process.
The Internal Auditor also suggested that the Council ought to consider
progression planning for staff, bearing in mind that several members of
the administration staff are approaching retirement age.
RESOLVED to leave the purchase of a cash counting machine in abeyance
at this time and pass his comments regarding progression planning to the
Personnel Committee for action.
(j) Mileage Surcharge from 2008 - DCK Beavers Ltd
It was NOTED that DCK Beavers will no longer be able to absorb the ever
increasing fuel costs for visits to councils situated more than 100 miles
from their offices in Wiltshire. They will, however, continue to absorb
the costs for the first hundred miles and charge forty pence per mile
for any mileage in excess of this.
18. REPORTS FROM BOROUGH & COUNTY COUNCILLORS
County Councillor Geoff Rowe, who had previously tendered his apologies,
sent the following report which was READ by Cllr. Beadle:-
May I congratulate all members of Ditton Parish Council on their election
last Thursday. I hope you have an interesting and rewarding term of office.
I would also like to give additional congratulations to Cllr Barry
Stone on his election to Tonbridge & Malling Borough Council. I know
that he will make an excellent representative and advocate for Ditton.
- Parish Partnership Meeting - The next meeting of the Panel is scheduled
to be held on Thursday 31st May 2007 at Kings Hill.
- Ditton Residents & Partner Authorities meeting - I hope to be
able to attend the next meeting of the Ditton Residents Open Meeting/
Pear Tree Avenue scheduled for Wednesday 6th June but am uncertain
yet on my attendance on Wednesday 30th May at 3pm. I think that I should
be included in the list of those attending the last meeting on Wednesday
18th April (as KCC and KPA representative).
- St Peter’s Court, Proposed Warden Scheme changes - As I indicated
earlier, I`d be more than happy to meet with the residents of St. Peters
Court, whose letter you sent me a copy of, if you feel that they still
need to discuss their concerns with me. Could I ask that you let me
know with suggested dates, times etc?
- Pinions Pet Shop are causing the nearby residents to be concerned
about Highway Safety. Have you had any concerns expressed to you? Have
any members any observations or thoughts?
- Flood amelioration measures at the junction of New Road/ Kilnbarn
Road – improvements have started with gulley cleaning/clearing measures
and some temporary engineering works. A further report is due to be
produced offering up some long term solutions.
19. REPORTS FROM POLICE & COMMUNITY WARDEN
The Community Warden had nothing to report and P C Roddick had previously
given his apologies for being unable to attend this meeting.
20. PLANNING, HIGHWAYS & TRANSPORTATION MATTERS
Election of Vice Chairman
Cllr. Mrs Thwaites NOMINATED Cllr. Mrs Throssell and this was SECONDED
by Cllr. Angel. There being no further nominations, Cllr. Mrs Throssell
was duly ELECTED Vice-Chair of the Planning Committee.
Plans Received for Comment
TM/07/01212/TNCA Prune lower branches and remove
dead wood from 1no large Ash tree and remove 1no Hawthorn Tree.
Land Adjoining
37 The Stream
RESOLVED NO COMMENT AS THIS IS THE PARISH COUNCIL’S OWN APPLICATION
TM/07/01133/FL Two Storey extension
14 Scott Close
RESOLVED NO OBJECTION
TM/07/01270/FL Conversion of garage to kitchen with associated alterations
together
with front porch
48 Acorn Grove
RESOLVED NO OBJECTION BUT FELT THE PLAN LACKED DETAIL
TM/07/01353/ORM Minor amendment of TM/03/03415/FL (erection of 370 dwellings
etc.) – revised parking layout for Plot 153 incorporating provision of
car ports
Former Frantschach Site
Larkfield
RESOLVED NO OBJECTION
TM/07/01208/TPOC Remove line of conifers completely.alternatively, reduce
by approximately 50% to make safe at rear of 427 London Road and removal
of 2 overhanging branches of Chestnut tree in 55 Primrose Drive (covered
by the Tonbridge & Malling Borough Council TPO No. 1 1992 (ref. 12-06-25)
Superseded by ref. 12 06-29 and the Tonbridge & Malling District TPO
Aylesford No. 3 1977 (ref. 12-02-30))
427 London Road & 55 Primrose
Drive
RESOLVED NO OBJECTION, SUBJECT TO THE APPROVAL OF THE TREE OFFICER
TM/07/01407/AT Pole mounted freestanding Board
2 Kiln Barn Road
RESOLVED NO OBJECTION
TM/07/01388/RD Details of entrance gates submitted pursuant to condition
4 of planning permission TM/03/)3415/FL (Erection of 370 dwellings etc.)
Former Frantschach Site
New Hythe Lane
RESOLVED NO OBJECTION
(c) Plans Dealt with by Tonbridge & Malling Area Sub C'ttee. 3
The following decisions were CIRCULATED, READ and NOTED:-
TM/07/00498/FL Single storey first floor extension
38 Orchard Grove
GRANTED
TM/07/00705/TPOC: Coppice Three Ash stems & allow to regenerate (TPO
12.02.14)
66 Acorn Grove
GRANTED WITH CONDITIONS
TM/07/00760/AT Proposal A: Non-illuminated fascia Sign (Sign 2) on west
elevation
Ditton Service Station
GRANTED WITH CONDITIONS
TM/07/00760/AT Proposal B: Non-illuminated fascia Sign (Sign 3) on south
elevation
Ditton Service Station
REFUSED
TM/07/00948/FL Two Storey side & rear extension
20 Fernleigh Rise
GRANTED
(d) ‘B’ Lists
The following ‘B’ Lists were CIRCULATED, READ and NOTED:-
07/14 - 10.4.2007; 07/15 - 17.4.2007
(e) Agenda, Minutes & Notes of Area 3 Sub Committee
Cllr. Mulcuck advised that this document did not contain anything relating
to Ditton
(f) Planning Enforcement Investigation at 43 New Road Ditton
A communication from the Borough Council Planning and Transportation Services
in connection with the above planning enforcement investigation, was READ.
It was NOTED that a site visit found three wooden sheds have been erected
within the rear garden of the premises, which are used for purposes incidental
to the residential use. The buildings constitute permitted development
as defined in Part 1 Class E of Schedule 2 of the Town and Country Planning
(General Permitted Development) Order 1955 and are therefore lawful with
no breach of control occurring.
(g) Prohibition of waiting Proposals – Bellingham Way, Ditton, Larkfield
and East Malling Parishes
Details of the prohibition of waiting proposals at the above location
were READ and an invitation to forward comments on this proposal was NOTED.
RESOLVED this Council has no objection to the proposed waiting restrictions.
21. CODE OF CONDUCT [Copies herewith]
Information from the Department for Communities & Local Government
and Tonbridge & Malling Borough Council, which had previously been
circulated, was READ & NOTED.
The Clerk advised that the Borough Council will be required to adopt the
Code of Conduct before Parish Councils can adopt it.
22. DITTON GAZETTE - SUMMER EDITION
The Clerk advised that Mr Day is willing to continue to edit this magazine
on behalf of the Council.
Discussion took place and it was felt that as it is a Council magazine
it should be edited in conjunction with Members of the Council.
RESOLVED that Cllrs. Mulcuck and Brine will work with Mr Day to edit the
Ditton Gazette.
It was agreed that all Committee Chairs should provide items for each
edition of the Gazette.
23. DITTON COURT QUARRY/RAGSTONE COURT BOUNDARIES
NOTED there was nothing further to report to this meeting.
24. PERSONNEL MATTER
Members were advised that the senior bar person is currently on Jury Service
and that she has been selected for a trial which will last approximately
2-3 weeks.
25. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING”
There were no matter arising from the correspondence for noting.
26. CLOSURE
The meeting closed at 9.25pm
Chairman
4th June 2007
