Ditton Parish Council
Meeting Minutes, September 2006
MINUTES OF A MEETING OF DITTON PARISH COUNCIL,
HELD IN THE COUNCIL CHAMBER
AT DITTON COMMUNITY CENTRE ON MONDAY, 4th SEPTEMBER 2006
[Click here for a downloadable version in Adobe PDF file format.]
PRESENT: CLLRS. J D DAY [Chairman],
R ANGEL, R G W BAKER, MRS A BEADLE, J BEADLE, MRS J E DESAVE, J E DESAVE,
A R MULCUCK, MRS M MULCUCK, MRS A THROSSELL & MRS J F THWAITES.
MRS S J KAVANAGH [Clerk of the Council] & MRS N GREENAWAY [Administrative
Asst.]
192. OPENING OF MEETING
The Chairman opened the meeting at 7.33pm.
193. APOLOGIES
Apologies were RECEIVED and ACCEPTED from Cllr. Porter.
194. DECLARATION OF INTERESTS & EXPENDITURE
Cllr. Mrs Thwaites declared a personal interest in item 201(b) TM/06/02589/FL
as she is acquainted with the applicants neighbour.
Cllrs. Mulcuck, Mrs Mulcuck and Mrs Thwaites declared a personal interest
in item 201(b) TM/06/02572/FL as they are members of the Ditton Bowls
Club.
195. CONFIRMATION & SIGNING OF MINUTES OF THE PARISH COUNCIL MEETING
HELD 7th AUGUST 2006
The minutes of the meeting held on 7th August 2006, subject to one amendment,
were CONFIRMED and SIGNED.
196. MATTERS ARISING
NHS Overview & Scrutiny Committee [Page 95, item 181(a)]
Replies to this Council’s letter of concern regarding the proposed loss
of services at Maidstone Hospital were READ and NOTED from Kent County
Council and Wateringbury Parish Council.
A communication from the Maidstone Weald NHS in connection with the setting
up of a Patient Reference Panel was READ and NOTED.
RESOLVED to request copies of the minutes of meetings of the panel.
197. CORRESPONDENCE
For Noting
The following correspondence was CIRCULATED, READ and NOTED:-
Mr C Blundell, Ditton Scouts: Jamboree, July 2006
Chancellor Formecon Ltd: ‘Chancellor’s Newsletter’ Issue 08/06, August
2006
Russett Homes: ‘Russett News’ July 2006, Issue six
Annual Report 2005-2006
Financial Statements 2005-2006
Tonbridge & Malling Boro’ Cncl: Heritage Open Days 2006
‘Here & Now’, August/September 2006 – Issue 4
KAPC: ‘Parish News’ Issue 318, 18th August 2006
KAPC (T & M Area Committee): Minutes of Meeting held 22/6/2006
Agenda for Meeting 7/9/2006
Environmental & Waste: Clean Kent Campaign
BTCV: Tree Warden Scheme
ASE Kent: Funding Buddies
Queen’s Award for Voluntary
Service: Nominations
The Local Channel: ‘The Local Column’
Kent Wildlife Trust: ‘Wild Kent’ Summer 2006 + encls.
Wildlife Events in Kent October 2006 – January 2007
Annual Review 2005
Notice of AGM 30th September 2006
‘Natural World, Summer 2006
Rural Kent: Funding for new Parish Plans
Kent County Council: Youth Capital Fund & Youth Opportunities Fund
For Decision
NALC: Local Democracy Campaign
The above communication which had previously been circulated, was READ
and NOTED.
Members wanting further information on the campaign, can log onto the
websites set out in the communication.
Mr I Dennison: Marking of Football Pitches
A request for a quotation for this Council to mark out a football pitch
each week at New Road Recreation Ground was READ and NOTED.
RESOLVED the cost for undertaking this work would be £11.00 per
week
The Chairman moved that item 200 be taken next to enable PC Roddick to
return to his policing duties.
198. REPORT FROM PARISH CONSTABLE/COMMUNITY POLICE
P C Roddick reported on the 15 reported crime figures for August, which
included:
5 x criminal damage
2 x burglaries – 1 attempted and 1 successful
2 x vehicle crime – theft from vehicles
6 x other crimes
It was NOTED that the number of reported crime in Ditton is considerably
less than in adjoining parishes.
PC Roddick advised that the Developers of New Road Business Estate have
now engaged the services of a security guard.
199. FINANCE
Accounts Received
The following accounts received were READ and NOTED:-
Glen Baker: Gazette Advertisement 28.00
Castle Colts FC: Pitch Fees 2006/07 135.00
Ditton Minors FC: Energy & Water Accounts NRRG 76.62
Ditton Minors FC: Pitch Fees 2006/07 Season 120.00
Holtwood Rangers FC: 2 x Junior & 1 x Senior Pitches 255.00
KMS: Gazette Advertisement 60.00
John Millard: Gazette Advertisement 63.00
Multi Sports: Income 433.00
SR Interiors: Gazette Advertisement 35.00
Accounts for Payment
RESOLVED the following accounts be ACCEPTED, APPROVED and PAID:-
Salaries: Gross: 13713.09 Net: 10096.49
DPC Imprest A/C: Reimbursement 5504.15
Kent County Council: Superannuation – August 2006 2699.88
AquAid [Kent]: Water Supplies 56.25
Vat 9.85 66.10
CSP Collectors Set Printers: Summer Gazette Printing 1517.76
Vat 265.61 1783.37
EDF Energy: Meter Reading – Cedar Rooms 122.88
Vat 21.50 144.38
EDF Energy: Street Lighting Maintenance for 268.95
year commencing April 2006 Vat 47.06 316.01
Kent County Council: Pitch Marker & Anti Vandal Paint 123.49
Vat 21.61 145.10
Netbox5 Limited: Renewal of Support Contract 1000.00
Support Contract of Network 895.00
Server Repair- Following Power Cut 150.00
Replacement Server 3184.00
5229.00
Vat 915.10 6144.10
Nico Office Limited: Toner Cartridge- General Office 75.89
Vat 13.28 89.17
Parkfoot Garages Limited: Fuel for Parish Vehicle 79.15
Vat 13.85 93.00
Mr D Pullinger: Locking Play Area – August 25.00
Mr C Stanley: Webmaster Services 31/5 – 29/8 286.00
Tarmac Limited: Temporary Licence Fee 1.10.06 to 30.09.07 10.00
Top2Bottom: Remove and Re Build Wall at 3295.00
NRRG Vat 576.62 3871.62
Travis Perkins Trading: Materials for Notice Boards, Fence 251.24
Repairs & Hire Rotary Hammer Vat 43.97 295.21
Walter Newbury: Binding 3 Volumes of Parish Minutes 222.00
Ditton Parish Council Imprest Account - Breakdown of Expenditure during
August 2006
Carried Forward 1st August 2006 677.92
Add: PC reimbursement 5322.08
6000.00
Deduct: August Expenses
Voucher Charge 3.25
Framing PC Photograph 20.00
Inland Revenue 4753.79
Postage Stamps 58.20
OSA Expenses 426.63
Best Kept Garden Expenses 169.19
Petty Cash 73.09
5504.15 5504.15
495.85
Sum to be drawn on 4th September 2006 5504.15
BALANCE 6000.00
*Sum required to restore balance to £6000
(c) Direct Debits Paid During July 2006
The following Direct Debits paid during July 2006 were READ, APPROVED
and NOTED:-
[i] DITTON PARISH COUNCIL ACCOUNT
03.07.06 02 25.76
03.07.06 WPA Health 418.18
07.07.06 Nildram 42.82
08.07.06 Mentor 284.36
12.07.06 Public Works Loan Board 2977.61
18.07.06 CF Asset Finance 846.98
20.07.06 Pace Petroleum 35.05
21.07.06 EBS Bank Line 66.25
28.07.06 Siemens Financial Services 564.00
27.07.06 Euphony Comm. Ltd 14.83
28.07.06 Nat West Business Card 105.34
[ii] DITTON COMMUNITY CENTRE BAR ACCOUNT
03.07.06 Sky Business 246.75
10.07.06 Post Office Ltd 58.52
20.07.06 Scottish Courage – Stock 6845.55
21.07.06 Waverleys 653.99
22.07.06 AMLD - Gaming Machine 124.00
25.07.06 BOC Manchester – Beer Gas 229.13
28.07.06 Walkers Snacks Ltd 183.46
29.07.06 Nat West Account Charge 55.00
[iii] DITTON COMMUNITY CENTRE ACCOUNT
20.07.06 Tonbridge & Malling BC – Business Rate 1266.00
25.07.06 EDF Energy 700.00
29.07.06 Nat West Account Charge 55.00
(d) Financial Arrangements with Parish Councils
Information from T&MBC in connection with the above was READ and it
was NOTED that applications for Special Works Project grants must be submitted
no later than 27th October 2006.
(e) External Audit Arrangements
Information regarding the changes to the Accounts and Audit Regulations
2003, which came into effect on 1st April 2006, and which will affect
the external audit arrangements for this Council were READ and NOTED.
FURTHER NOTED it is not proposed to change this Council’s appointed auditor
at this stage, however, the method of audit delivery will change as the
new regulations will mean that this Council now falls within the ‘Lighter
Touch’ audit regime.
(f) Trade Support Advance Agreement
Details of the terms of an agreement to donate £5,000 towards the
cost of the refurbishment of the Kilnbarn Club, was READ and NOTED.
RESOLVED to approve and sign the above Agreement.
200. REPORTS FROM BOROUGH & COUNTY COUNCILLORS
The Chairman read a report from County Councillor Rowe as follows:-
Allington Waste to Energy Plant - The traffic routes have been agreed.
Apart from 3 daily local rounds from Tonbridge & Malling Borough Council
and 2 rounds from Maidstone Borough Council, all routes will exit from
M20 junction 5 and approach via A20 to the plant.
The Extreme Project, funded by Cllr. Rowe’s members grant, to address
alienation and anti-social behaviour in young people, should now be operating
from the Recreation Ground and the Multi-Sport area in Ditton, on Monday
evenings between 6-8pm.
TMBC Heritage Open Days This year it has been agreed that Ditton Heritage
Centre will be open on Sunday 10th September between 10am - 2pm.
Dates to Note with partnership arrangements with Tonbridge & Malling
Borough Council.
Monday, 11th September 2006: Joint Transportation Board
Thursday, 14th September 2006: Parish Partnership Panel
Wednesday, 27th September 2006: Disability Working Party
201. REPORT FROM PARISH CONSTABLE/COMMUNITY POLICE
Dealt with earlier in the meeting.
202. PLANNING, HIGHWAYS AND TRANSPORTATION MATTERS
Plans Received for Comment
TM/06/02560/TPOC Prune one Horse Chestnut Tree in front garden
31 Ditton Place
RESOLVED THIS COUNCIL HAS NO OBJECTION, SUBJECT TO THE TREE OFFICERS APPROVAL
TM/06/02572/FL 4.2m long x 8.58m wide, single storey wooden framed shiplap
clad felt roofed building to be used as changing accommodation for bowls
club members and visiting players
Ditton Bowls Club
RESOLVED THIS COUNCIL HAS NO OBJECTION
Discussion took place and it was NOTED that under the terms of their Lease
the Bowls Club require this Council’s permission to place any structure
on the land.
FURTHER NOTED that this Council requires permission from the previous
owners of the land, Tilcon, to place any building on the land, otherwise
they could invoke the pre-emption clause.
RESOLVED that subject to Tilcon’s consent, approval be given to the Bowls
Club to erect the building.
TM/06/02582/TPOC Lift crown of one Sweet Chestnut tree by removing lower
branches to a height of 6 metres and reduce remaining crown by 20%, TPO
Aylesford No. 1 1964
ref: 12-02-14 50 Acorn Grove
RESOLVED THIS COUNCIL HAS NO OBJECTION, SUBJECT TO THE TREE OFFICERS APPROVAL
TM/06/02589/FL Single storey front extension
69 Scott Close
RESOLVED THIS COUNCIL OBJECTS TO THIS APPLICATION BECAUSE THE ATTRACTIVE
SYMMETRY OF THE PROPERTIES IN THE CLOSE WOULD BE DESTROYED; THE PROPOSAL
IS OUT OF CHARACTER WITH THE NEIGHBOURING PROPERTIES AND WOULD SPOIL THE
STREET SCENE AND THE EXTENSION WOULD MEAN LOSS OF LIGHT INTO A NEIGHBOURING
PROPERTY.
TM/0601784/RD Details of soft & hard landscaping and childrens’ play
space submitted pursuant to conditions 14 & 16 of planning permission
TM/03/03415/FL
Former Frantschach Site, New
Hythe Ln
SUBMISSION OF REVISED LANDSCAPING SCHEME
RESOLVED THIS COUNCIL HAS NO OBJECTION
TM/06/02689/TPOC Coppice one Chestnut Tree TPO Aylesford No. 1 1964 (12-02-14)
78 Acorn Grove
RESOLVED THIS COUNCIL HAS NO OBJECTION, SUBJECT TO THE TREE OFFICERS APPROVAL
TM/06/02696/FL Conversion of garage for enlarged living room and erection
of enlarged porch
50 Acorn Grove
RESOLVED THIS COUNCIL HAS NO OBJECTION PROVIDED THAT SUFFICIENT ROOM IS
AVAILABLE FOR TWO OFF-ROAD PARKING SPACES
(b) Plans Dealt with by Tonbridge
& Malling Area Sub-Committee No. 3
The following Decisions were READ and NOTED:-
TM/05/03247/RD Details of site investigation and proposed remediation
works submitted pursuant to condition 5a and 5b of planning permission
TM/03/03415/FL: Erection of 370 dwellings, including 30% affordable
housing, with associated parking, landscaping and highways, following
the demolition of the existing buildings Former Frantschach Site, New
Hythe Ln
APPROVED
TM/06/01897/RD Details of boundary treatment submitted pursuant to condition
4 of permission TM/03/03415/FL: Erection of 370 dwellings etc.
Former Frantschach Site, New
Hythe Ln
APPROVED
TM/06/01333/RD Junction details and slab levels submitted pursuant to
conditions 11 & 15 of
permission TM/03/03145/FL: Erection of 370 dwellings etc.
Former Frantschach Site, New
Hythe Ln
APPROVED
TM/06/02141/FL Formation of Vehicular Access
427 London Road
APPROVED WITH CONDITIONS
TM/06/02248/FL First floor rear extension – revised design
18 Primrose Drive
APPROVED WITH CONDITIONS
TM/06/02173/FL Rear Conservatory
427 London Road
APPROVED
(c) ‘B’ Lists
The following ‘B’ Lists were READ and NOTED:-
06/30 - 31.07.2006; 06/31 - 07.08.2006; 06/32 - 14.08.2006
(d) Notes, Agenda, Minutes Etc. of Area 3 Planning Sub-Committee
The above documents were READ and NOTED:-
(e) Maidstone Local Development Framework – Sustainable Construction SPD
(i) PART 1 – USING WATER
(ii) SUPPLEMENTARY PLANNING DOCUMENT
Cllr. Mulcuck offered to peruse the above documents and liaise with the
Clerk, if appropriate.
(f) Kent Waste Development Framework (WDF) Spatial Consultation and Kent
Joint Municipal Waste Management Strategy (JMWMS) Headline Strategy
An invitation from Kent County Council, to attend a seminar to explain
the consultation, was READ and the date and venue for the meeting NOTED
as Wednesday 13th September at Sandwich Guildhall.
Cllr. Mulcuck offered to attend on behalf of the Council.
203. KILNBARN CLUB ROOF – VANDALISM & THEFT OF LEAD
The Clerk advised Members of the recent vandalism and theft of lead from
the roof and that this has been reported to the police and insurers.
Cllr. DeSave advised that he felt it is now imperative to install CCTV.
RESOLVED to refer the purchase and installation of CCTV to the Community
Centre Committee, for consideration as a project for a Borough Council
Special Works grant.
The Clerk was asked to investigate the legality of using razor, barrel
or barbed wire as a security measure to protect the building.
204. DITTON GAZETTE
Cllr. Day advised that the Autumn edition is almost complete and will
be a 16 page edition.
Copy is now required for the next Gazette which will be the Winter edition.
Cllr. Mrs Throssell asked that an item be placed in the Gazette asking
residents not to leave wheelie bins at the front of their properties or
on the footways after they have been emptied as this looks unsightly.
205. FIRE WORK DISPLAY
Cllr. Mulcuck reported that everything is in hand and the Clerk advised
that the ‘Glow’ items have been ordered. Helpers will be needed on the
day.
Discussion took place on the bucket collection and the Clerk was asked
to provide information for the next meeting.
206. REMEMBRANCE DAY
Cllr. Mulcuck advised that all is in hand and a meeting is arranged for
2nd October 2006 to finalise arrangements and address any last minute
problems.
It was suggested that at the end of the Service The Rev Terranova should
ask those people with cars in the car park not to move off until the parade
has left the car park. It was also suggested that the Police be asked
to help with this.
207. DRAFT MEETINGS TIMETABLE FOR 2007 - Copy herewith
Copies of the draft timetable of meetings for 2007, which had been previously
circulated, were READ and NOTED.
RESOLVED to adopt the draft , a copy of which is filed with these minutes.
208. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING”
There were no matters arising.
209. CLOSURE
The meeting closed at 9.17pm.
