Ditton Parish Council
Meeting Minutes, March 2006
MINUTES OF A MEETING OF DITTON PARISH COUNCIL,
HELD IN THE COUNCIL CHAMBER
AT DITTON COMMUNITY CENTRE ON MONDAY, 6th MARCH 2006
[Click here for a downloadable version in Adobe PDF file format.]
PRESENT: CLLRS. BEADLE, MRS BEADLE, DESAVE, MRS DESAVE, MULCUCK, MRS MULCUCK,
MRS THROSSELL AND MRS THWAITES
MRS S J KAVANAGH [Clerk of the Council] & MRS N GREENAWAY [Admin.
Asst]
569. OPENING OF MEETING
In the absence of the Chairman and Vice-Chair, Cllr Mrs DeSave PROPOSED
that Cllr Mulcuck chair the meeting. SECONDED by Cllr Mrs Throssell and
CARRIED UNANIMOUSLY.
Cllr Mulcuck duly accepted and opened the meeting at 7.30pm.
570. APOLOGIES
Apologies previously notified were RECEIVED and ACCEPTED from Cllrs. RGW
Baker, J D Day, M J Porter, Mrs J A Thorpe, P A Thorpe, Co. Cllr. G Rowe
and P C Roddick
571. DECLARATION OF INTERESTS
Cllr Mrs DeSave declared a personal interest in item 575(b) as she is
acquainted with the Housing Officer from Russett Homes that sent the letter
to the Resident.
572. CONFIRMATION & SIGNING OF MINUTES OF PARISH COUNCIL MEETING HELD
6TH FEBRUARY 2006
The minutes of the Parish Council meeting held on 6th February 2006, as
circulated, were CONFIRMED and SIGNED.
573. MATTERS ARISING
(a) Standards of Conduct In English Local Government: The Future
Cllr Mulcuck’s comments, which had previously been CIRCULATED, were READ
and it was NOTED that he found this document very informative.
RESOLVED to agree with this document and to circulate it to all Members.
(b) Licences for Tables & Chairs on the Highway [Page 385, Item 511(f)]
It was NOTED that no reply from KCC had been received.
574. MINUTES OF MEETINGS HELD DURING FEBRUARY 2006
(a) Extraordinary Personnel Committee, 14th February 2006
The above minutes were presented by Cllr. Mrs DeSave and CONFIRMED and
SIGNED.
(b) Emergency Community Centre Committee, 14th February 2006
The above minutes were presented by Cllr. DeSave and CONFIRMED and SIGNED.
(i) QUOTATION TO REPAINT PARISH OFFICES & CHAMBER [Page 392, item
526(d)
RESOLVED TO RATIFY this RECOMMENDATION.
The Chairman asked if members would consider an additional date sensitive
item.
The brewery is imposing a price increase with immediate effect.
RESOLVED to increase the prices in the bar to accommodate the brewery
increase.
(c) Planning Committee, 20th February 2006
The above minutes were presented by Cllr. Mulcuck and CONFIRMED and SIGNED.
(d) Open Spaces & Amenities Committee, 20th February 2006
The above minutes were presented by Cllr. Mrs Thwaites and CONFIRMED and
SIGNED.
(i) WALL BEHIND SCOUT HUT [Page 400, item 548(b)(i)]
RESOLVED TO RATIFY this RECOMMENDATION.
It was NOTED that the Grounds Supervisor had requested permission to hire
a woodchipper at £450.00 for a week to enable them to carry out
essential cutting back work at the recreation grounds and school grounds.
It was further NOTED that there are sufficient funds in the hire of machinery
budget to cover this cost.
RESOLVED to accede to this request but ask that the chippings are disposed
of suitably, in the quarry and not on the bridleway.
(e) Personnel Committee, 27th February 2005
AIMS & OBJECTIVES [Page 404, Item 558(b)]
RESOLVED TO RATIFY this RECOMMENDATION.
POLICY DECISION [Page 404, Item 562(a)]
RESOLVED TO RATIFY this RECOMMENDATION.
(iii) POLICY DECISION [Page 404/5, Item 562(b)]
RESOLVED TO RATIFY this RECOMMENDATION.
(f) Notes of a meeting to discuss Remembrance Day Service
READ and NOTED.
Cllr Mulcuck asked to raise an additional item:-
He had met with the Rev. Priscilla Payne to discuss the Songs of Praise
service the Church is holding on the Village Green on Saturday 25th June,
followed by a pic-nic at the Junior School. He REPORTED that the church
would like to make this a community event with lots for children to do.
In this respect, the Church had enquired if the Parish Council would be
able to hire a bouncy castle for the event.
RESOLVED to accede to this request.
575. CORRESPONDENCE
For Noting
The following correspondence was CIRCULATED, READ and NOTED:-
Cllr. John Day: Letter of thanks
Tonbridge & Malling Borough Cncl: Tonbridge & Malling Stock condition
Survey
Fly-tipping and Householders “Duty of Care”
Smoking Litter Campaign
‘Here & Now, Issue 1 No. 1 February/March 2006
Kent County Council: Press Release - ‘Search for Funds’
Agenda for Local Board Meeting 9.3.2006
KAPC: ‘Parish News’, Issue 314 – 30th January 2006
Planning Information Day, 29/3/2006
Chairmanship Training Day 29/3/2006
Mid Kent Water Hosepipe Ban Poster Campaign
Age Concern Letter of Thanks
Canine Crisis Council: Memorandum 12 – 2006
Action with Communities In Rural Kent: Service Review 2006
The Standards Board for England Town and Parish Standards:06
NALC Local Council Review, Vol 57, No.6 March 2006
Mrs S Sparks Letter of thanks from Heart of Kent Hospice for donation
of proceeds of Cloakroom proceeds at St. Valentine Dance
(b) For Decision
Kent Police Engaging Partner Funding for Police Community Support Officers
RESOLVED TO EXPRESS AN INTEREST IN THIS AND TO REQUEST MORE INFORMATION.
Tonbridge & Malling Borough Cncl: Serving you Better – A Community
Strategy for Tonbridge & Malling – Draft Strategy
RESOLVED TO OBTAIN A PAPER COPY AND CIRCULATE TO ALL MEMBERS.
Mrs Pobgee:
(Copy of Communication from Russet Homes) Medina Road Garage Area
RESOLVED TO WRITE TO RUSSETT HOMES AND TONBRIDGE & MALLING BOROUGH
COUNCIL ADVISING THAT THIS COUNCIL CONTINUES TO OBJECT TO THIS APPLICATION
AND IS DISSAPPOINTED AT THIS MOVE TO TRY TO OBTAIN PLANNING PERMISSION
BY SECURING RIGHTS OVER THE ACCESS ROAD.
576. FINANCE
(a) Accounts Received
The following accounts received were READ and NOTED:-
CK Maintenance: Part Payment Gazette Ads 50.00
Ditton Guides: HQ Annual Rental 20.93
Ditton Junior School: Maintenance to Grounds 259.48
Ditton Infant School: Maintenance to Grounds Dec & Jan 212.82
Ditton Petanque Club Food Prep etc. 60.00
Ditton Vets FC: Food Prep 10.00
Haffenden Skips: Gazette Advertisement 50.00
Multi Sports : Income 481.00
Photocopies: Hirers 35.95
[b] Accounts For Payment
RESOLVED the following accounts be ACCEPTED, APPROVED and PAID:-
Salaries: Gross: 13603.00 Net: 10203.47
DPC Imprest A/c: Reimbursement 5547.22*
Kent County Council: February - Superannuation 2326.67
Astra Security: Additional Multi Sports Keys 29.40
Vat 5.15 34.55
Kent County Council: Stationery 39.60
Vat 6.93 46.53
Land Technics Ltd: Coupling & Grease Cartridge 12.91
Vat 2.26 15.17
Mower Plant Services: Strimmer Blade & Thread Nut 17.50
Vat 3.07 20.57
Parkfoot Garage: Diesel for Parish Vehicle 78.09
Vat 13.67 91.76
Parker Merchanting: Forestry Unit Pack & Rubber Mallet 42.66
Vat 7.47 50.13
Mr D Pullinger: Locking Play Area – February 2006 25.00
RBS Software Solutions: Annual Maintenance 300.00
Vat 52.50 352.50
ROSPA: Annual Membership 70.00
Vat 12.25 82.25
Travis Perkins: Road Stone for Allotments Track 438.08
& Temporary Lock Top Track Vat 76.68 514.76
PARISH COUNCIL IMPREST ACCOUNT - Expenditure during February 2006
Carried Forward 1st January 2006 816.67
Add: PC reimbursement 5183.33
6000.00
Deduct: January Expenses
Voucher Charge 3.25
Inland Revenue 5310.22
Petty Cash 70.22
Postage Stamps 81.00
Flowers – Liz Day 15.00
NPFA Subs 25.00
OSA Expenses 42.53 5547.22
452.78
Sum to be drawn on 6th March 2006 5547.22
BALANCE 6000.00
*Sum required to restore balance to £6000
(c) Direct Debits - Paid During January 2006
The following direct debits paid during January 2006 were READ, NOTED
and ACCEPTED:-
[i] DITTON PARISH COUNCIL ACCOUNT
04.01.06 O2 – Mobile Phone 19.90
05.01.06 WPA Health 351.99
07.01.06 RBS Mentor 284.35
12.01.06 Public Works Loan Board 3170.26
18.01.06 CF Asset Finance - Computers 846.98
25.01.06 Nat West Bank Line 40.00
27.01.06 Euphony 8.61
28.01.06 Siemans Financial Services - Copier 564.00
28.01.06 Nat West Business Card 303.92
[ii] DITTON COMMUNITY CENTRE BAR ACCOUNT
04.01.06 Sky Business 227.95
11.01.06 Post Office Ltd 58.52
20.01.06 Scottish Courage – Stock 13265.63
21.01.06 The Beer Seller 1137.68
24.01.06 HMC &E- Gaming Machine 124.00
25.01.06 BOC Manchester – Beer Gas 199.75
31.01.06 Nat West Account Charge 55.00
[iii] DITTON COMMUNITY CENTRE ACCOUNT
20.01.06 Ton & Malling BC – Business Rate 1541.00
31.01.06 Nat West Account Charge 55.00
(d) Valentine Dance Balance Sheet
The Balance sheet for the Valentine Dance showed a profit of £248.73
on ticket sales. The sale of raffle tickets made a profit of £179.54.
Members said they had received many positive comments and it was suggested
that this band be used again at future dances.
(e) Bonfire Night 2005 Balance Sheet
The balance sheet for the bonfire night was READ and NOTED as follows:-
INCOME EXPENDITURE
Firework Display 3200.00 Fireworks 2600.00
Reimbursement Glow Items 387.54 Mini Turf Cutter 72.00
Credit re Faulty Glow Items 15.47 Site Security 138.24
Donation from Scouts 80.00 Audio Services 380.00
Bucket Collection 1229.20 Glow In The Dark 388.54
Tower Lights 166.00
Repairs to Turf 164.50
Heritage Centre - 50% Bucket collection 614.60
Charities Acc. - 50% Bucket Collection 614.60
5138.48
Deficit -226.27
4912.21 4912.21
577. REPORTS FROM BOROUGH & COUNTY COUNCILLORS
Cllr. Mulcuck READ a report from County Councillor Geoff Rowe as follows:-
Parish Partnership Panel – next meeting 9th March at Kings Hill, commencing
at 7.30pm.
T & M Youth Advisory Board – next meeting 9th March 2006 at 5pm at
Ightham Village Hall.
KCC Local Board – next meeting 9th March at Ightham Village commending
at 7.30pm.
Kent Highway Services – General fault line is 08458 247 800. Each area
has now been allocated a liaison officer to follow up queries. Lyn Smith
is the named liaison officer for this area. Initial reports are that this
is working well.
Mobile Library Service – This will continue to operate in Ditton on the
following schedule: Wednesday 17:45 – 18:10 near Junior School in New
Road and 17:45 – 18:10 Woodlands Road (Holtwood Area) on an alternative
fortnightly basis.
KCC Members Grant - Co. Cllr. Rowe has agreed to support a project called
‘Extreme’. This is a partnership venture with Aylesford Sports College,
Kent Community Safety Partnership and others to tackle ASB by addressing
the issues of alienation and dis-enfranchisement of young people within
the local communities. All communities within the County Division should
benefit from this project over the next 12 months.
Additionally Co. Cllr. Rowe has agreed to support the Community Warden
in being able to offer attack alarms to vulnerable members of Ditton Community
and increase liaison support to retail outlets in controlling the sale
of alcohol, cigarettes and fireworks to under-age young people, by providing
card readers to identify anyone under age.
There is a little over £600 remaining for allocation. Any worthy
identified projects within Ditton should be notified to Co. Cllr Rowe
as quickly as possible.
578. REPORT FROM PARISH CONSTABLE/COMMUNITY WARDEN
Cllr. Mulcuck READ a REPORT submitted by PC Matt Roddick giving the crime
statistics for Ditton for the month of February.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ADJOURNMENT
The Rev. Priscilla Payne of St Peter’s Church attended to give details
of the Songs of Praise service to be held on the Village Green. She thanked
the Parish Council for agreeing to fund the hire of a bouncy castle for
the event. Members agreed it would be good to make this a community event
and involve as many residents and children as possible. Members thanked
Priscilla for attending.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
579. PLANNING MATTERS
Plans Received for Comment
TM/06/00458/TPOC
Reduce canopy of Oak Tree by 20% (TPO 12-02-14)
9 Acorn Grove
RESOLVED NO OBJECTION
TM/05/04087/FLA
Construction of underpass to
all weather training gallop
Kiln Barn Farm
RESOLVED NO OBJECTION
TM/06/00529/TPOC 30% crown reduction, thin 20% of deadwood and lift lower
3 branches of oak tree (TPO 12.2.14)
62 Acorn Grove
RESOLVED NO OBJECTION
(b) Plans Dealt with by Tonbridge & Malling Area Sub-Committee No.
3
The following decisions were READ and NOTED:-
TM/06/00214/ORM
Minor Amendments to increase number of units to 18 re-siting of buildings to bring them closer together and increase in floor area of units 5 & 18 by 10 square metres
Site 2, Former PC Allots, Bellingham
Way
APPROVED
TM/06/00059/LDCP Use as a data centre and a computer, data and telecommunications
exchange
Unit A, Link 20, Bellingham
Way
CERTIFIED LAWFUL
TM/05/04207/FL Installation of two additional 700 cubic metres ash storage silos complete with ancillary equipment
Aylesford Newsprint, Bellingham
Way
GRANTED
(c) ‘B’ Lists
The following ‘B’ List was CIRCULATED, READ and NOTED:-
06/07 - 20.02.2006
(d) Agenda, Minutes, Notes of Area 3 Sub-Committee
The Chairman READ the Agenda, Minutes and Notes and it was NOTED that
there were no items relating to Ditton.
(e) Appeal Decision – TM/05/01329/FL, Erection of Garages for Units 1
& 2, Sheldon Court
The above Appeal Decision was READ and it was NOTED that the Appeal was
successful.
(f) Agenda, Minutes, Notes of Joint Transportation Board
The Chairman READ the Agenda, Minutes and Notes and it was NOTED that
the priority bus lane planned for the A20 prior to the junction with New
Hythe Lane had been deferred.
(g) Works at Coldharbour Roundabout
A communication from Kent Highway Services was READ.
RESOLVED to request a plan of the works to be carried out.
580. QUALITY PARISH COUNCIL
(a) Certificate – Presentation Celebration
It was suggested that a presentation could be held in the Kilnbarn Club
prior to a Full Council Meeting.
RESOLVED to arrange the presentation when Cllr Day has recuperated from
his operation and for a representative from KAPC to be asked to make the
presentation to Cllr Day.
(b) Congratulations from T&MBC
This letter was READ and NOTED.
581. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING”
Cllr. DeSave asked if the notice from Mid-Kent Water had been publicised.
The Clerk confirmed that it would appear in the next Ditton Gazette and
she would also arrange for posters to be placed on the Parish Notice Boards.
582. QUOTATION FOR CCTV
A quotation to install CCTV was READ and NOTED.
RESOLVED to refer this matter to the Community Centre Committee for further
investigation and to see it the quote could be scaled down.
583. DITTON GAZETTE, SPRING EDITION
A draft of the Gazette was READ and APPROVED.
--------------------------------------------------------------
Cllr Mulcuck moved that in view of the confidential nature of the following
agenda items, the press and public be excluded from the remainder of the
meeting in accordance with Standing Orders 27.& 50.
584. CONFIDENTIAL MEMORANDUM BOOK
The Confidential Memoranda 334 “Staff Matter” & 335 “Disciplinary
Matter” were READ and CONFIRMED as correct records.
585. CLOSURE
The meeting closed at 8.45pm.
Chairman
3rd April 2006