Ditton Parish Council
Annual Parish Council Meeting Agenda
May 2006
NOTICE IS HEREBY GIVEN OF A MEETING OF THE ANNUAL PARISH COUNCIL MEETING OF DITTON PARISH COUNCIL TO BE HELD IN THE COUNCIL CHAMBER AT DITTON COMMUNITY CENTRE ON MONDAY 3rd MAY 2006 AT 7.30PM
Ditton
Parish Council
Ditton Community Centre
Kilnbarn Road
Ditton
AYLESFORD
Kent ME20 6QR
Tel: 01732 844749
(Mrs)
Sue Kavanagh
Clerk of the Council
25th April 2006
A G E N D A (Abridged)
[Click here for a downloadable version in Adobe Acrobat(c) .pdf file format.]
PART I
1. OPENING OF MEETING
2. APOLOGIES
3. ELECTION OF CHAIRMAN FOR 2006/2007
4. ELECTION OF VICE-CHAIRMAN FOR 2006/2007
5. DECLARATION OF ACCEPTANCE OF OFFICE - CHAIRMAN
6. APPOINTMENT OF COMMITTEES FOR 2006/2007
[a] Planning - 11 Members
[i] MEMBERSHIP
[ii] ELECTION OF CHAIR
Vice-Chairman to be elected at the first Meeting of the Committee
[b] Community Centre - 7 Members
[i] MEMBERSHIP
[ii] ELECTION OF CHAIR
Vice-Chairman to be elected at the first Meeting of the Committee
[c] Open Spaces & Amenities - 7 Members
[i] MEMBERSHIP
[ii] ELECTION OF CHAIR
Vice Chairman to be elected at the first Meeting of the Committee
[d] Personnel Committee – 6 Members
[i] MEMBERSHIP
[ii] ELECTION OF CHAIR
Vice Chairman to be elected at the first Meeting of the Committee
[e] Finance & Administration - Chair & Vice-Chair of Council &
All Committee Chairs
Vice Chairman to be elected at the first Meeting of the Committee
[f] Allotment Managers [3]
7. APPOINTMENT OF K A P C REPRESENTATIVES
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
PART II
8. DECLARATION OF MEMBERS’ INTERESTS
9. CONFIRMATION & SIGNING OF MINUTES OF PARISH COUNCIL MEETING HELD
ON 3RD APRIL 2006
10. MATTERS ARISING
(a) Texaco Garage - Licence Application [Page 447, Item 640(e)]
(i) DETAILS OF HEARING AND INVITATION TO BE REPRESENTED – Copy herewith
(ii) COPIES OF RESIDENTS LETTERS OF OBJECTIONS TO THE LICENSING OFFICER
– For information
11. MINUTES OF MEETINGS HELD DURING APRIL 2006 - For Confirmation &
Signing
(a) Community Centre Committee Meeting, 10th April 2006
(b) Planning Committee Meeting, 19th April 2006
(c) Open Spaces & Recreation Grounds Committee, 19th April 2006
RECOMMENDATION
(i) EMPLOYMENT OF SUMMER PART-TIME GROUNDS PERSON [Page 362, item 674]
12. CORRESPONDENCE
For Noting
Ton. & Malling Borough Council: ‘Here & Now’, April/May 2006 –
Issue No. 2
Kenward Trust: Letter of Thanks
1st Ditton Scout Group: Letter of Thanks
Victim Support: Letter of Thanks
Malling Citizens Advice Bureau: Letter of Thanks
Ditton Infant School Letter of Thanks
Plus Publishing: ‘Local Councils Update’ April 2006, Issue 78
KAPC: Minutes of Meeting held 16th March 2006
Award Productions: ‘For Queen & Country’, Celebrating 80 Years
Local Works: Campaign for Sustainable Communities
Consumer Council for Water: ‘Drought Update, Spring 2006
Unity Business Press: ‘Public Sector & Local Government’ Magazine,
March 2006
Mr P J S Hills: Enquiry re. Council Tax & Clerk’s reply
DEFRA: Clean Neighbourhoods & Environment Act 2005 – A Parish Council
Guide to Environmental Enforcement
CPRE: ‘Voice’, Spring 2006 + encls
Kent Parish Councils: ‘News’ Edition 2 -April 2006
Nat West: ‘Mentor News’ Spring 2006, Issue 6
Kent Co. Playing Fields Assoc: Agenda & 79th Annual Report & Accounts
Kent County Council: Notice of Local Board Meeting, 10th May 2006
(b) For Decision
NALC: Local Vision Conference, 1st & 2nd June 2006 (Previously circulated)
13. FINANCE
Accounts Received
Ditton Vets FC: Food Preparation 5.00
Multi Sports : Income 264.00
Ditton Petanque Club: Food 45.00
(b) Accounts for Payment
Salaries: April 2006 Gross: 13857.69 Net: 10190.10
DPC Imprest A/C: Reimbursement of April expenses 5564.68*
Kent County Council: Superannuation Subs – April 2699.88
AquAid (Kent): Annual Rental & Sanitation & Water 94.50
Supply Vat 16.54 111.04
Astra Security: 78 Keys & Lock for Allotments & Bowls Club 420.06
Vat 73.51 493.57
Collectors Set Printers Printing Spring Gazette 1203.38
Limited: Vat 210.59 1413.97
The Glass Works: Laminate for School Clock 50.00 50.00
Craigdene Limited: Annual Inspections to two Play Areas 100.00
Vat 17.50 117.50
EDF Energy: Unmetered Supply – Street Lighting 65.30
Vat 3.27 68.57
FCS: Spraying of Ragwort in Quarry 540.00
Vat 94.50 634.50
Kent County Cncl: Lease Fee for Council Vehicle 1071.00
Stationery 38.30
1109.30
Less Credit 5.10
1104.20
Vat 193.25 1297.45
Kent County Playing Annual Subscriptions 20.00
Fields Association:
Parker Merchanting: Safety Boots for Graeme Sedgwick 11.95
Vat 2.09 14.04
T Parker & Sons Grass Seed & Esteem – Grounds Maintenance 616.00
Top Dressing – Grounds Maintenance 363.32
Vat 101.38 1080.70
Parkfoot Garage Ltd: Vehicle Diesel 75.15
Vat 13.15 88.30
Mr D Pullinger: Locking Play Area – April 2006 25.00
Sage (UK) Ltd: Payroll Upgrade to Version 12 180.00
Vat 31.51 211.51
Seeboard Energy: Changing Rooms – NRRG 20.17
Multi Sports & Cedar Room 228.12
248.29
Vat 40.93 289.22
Travis Perkins: Repairs to Water Pipe – Allotments 30.64
Vat 5.36 36.00
PARISH COUNCIL IMPREST ACCOUNT – Reimbursement of April Expenses
Carried Forward 1st April 2006 1049.00
Add: PC reimbursement 4951.00
6000.00
Deduct: March Expenses
Voucher Charge 3.25
Inland Revenue 4840.38
Postage Stamps 55.00
Com Centre Expenses 39.01
OSA Expenses 7.34
Unison Subscriptions 439.20
Delivery of Gazettes 75.00
Repairs to School Clock Face 50.00 5509.18
490.82
Sum to be drawn on 3rd May 2006 5509.18*
BALANCE 6000.00
*Sum required to restore balance to £6000
(c) Account Paid Between Meetings
HM Customs & Excise: Vat due to 31.03.06 1844.04
(d) Direct Debits Paid During March 2006
[i] DITTON PARISH COUNCIL ACCOUNT
01.03.06 WPA Health Care 380.50
03.03.06 02 20.88
06.03.06 RBS Mentor 284.34
10.03.06 Nildram 42.82
20.03.06 Pace Petroleum 27.39
22.03.06 EBS 40.00
28.03.06 Nat West Business Card 115.99
27.03.06 Euphony 19.61
[ii] DITTON COMMUNITY CENTRE BAR ACCOUNT
01.03.06 Sky Business 246.75
13.03.06 Post Office Ltd 58.52
21.03.05 The Beer Seller 397.43
20.03.06 Scottish Courage – Stock 5132.68
22.03.06 H MC & E Gaming Machine 124.00
24.03.06 BOC Manchester - Beer Gas 229.13
28.03.06 Walkers Snacks Ltd 186.49
30.03.06 Nat. West Account Charge 55.00
[iii] DITTON COMMUNITY CENTRE
31.03.06 Nat. West Account Charge 55.00
(e) Internal Audit Report
(f) Amended Accounts & Audit Regulations – Communication from RBS
(g) ‘Ditton Songs Of Praise’ – Joint Venture 25th June 2006 - Fund Allocation
14. REPORTS FROM BOROUGH & COUNTY COUNCILLORS
15. REPORTS FROM POLICE & COMMUNITY WARDEN
16 PLANNING, HIGHWAYS & TRANSPORTATION MATTERS
Election of Vice Chairman
Plans Received for Comment
TM/06/1139/FL Part Single & Part Two Storey
Rear Extension 61 Cobdown Close
TM/06/01164/FL Installation of a tower crane Unit 2 Site G
Bellingham Way
TM/06/01160/FL First Floor Rear Extension 18 Primrose Drive
Plans Dealt with by Tonbridge & Malling Area Sub C'ttee. 3
TM/06/00782/TNCA Selective removal of some trees and
reduction of others by one third to one Village Green
half New Road
NO OBJECTION
TM/05/0487/FL Construction of underpass to all weather
training gallop Kiln Barn Farm
GRANTED WITH CONDITIONS
TM/06/00832/FL Single Storey Side Extension 12 Fernleigh Rise
GRANTED WITH CONDITIONS
TM/06/00792/FL Conversion of existing garage into study 6 Cedar Close
GRANTED WITH CONDITIONS
(d) ‘B’ Lists
06/14 - 10.04.2006; 06/15 - 18.04.2006
(e) Agenda, Minutes & Notes of Area 3 Sub Committee
(f) Maidstone Local Development Framework – Sustainable Construction Supplementary
Planning Document - Copy herewith
(g) New Road Business Estate – Communication from Planning & Transportation
Director
- Copy herewith
(h) Kent Aggregate Imports – Minerals and Waste Development Framework
(i) Meeting with Kent Highways Parish Liaison Officers - Decision required
on date for meeting and who will attend
(j) Planning Enforcement Investigation at Medway House
17. LOCAL GOVERNMENT PENSION SCHEME – GOVERNANCE & COMMUNICATION POLICY
STATEMENTS - Copy herewith
18. SECURITY – Requested by Cllr. DeSave
19. MATTERS ARISING FROM “CORRESPONDENCE FOR NOTING”
Chairman to move that in view of the confidential nature of the following
items on the Agenda, the remainder of the meeting will be closed to the
press and public in accordance with Standing Orders 27 & 50.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
20. PERSONNEL MATTER
21. CLOSURE
N.B: All Meetings of the Council are open to the public and include an
adjournment of 15 minutes at approximately 8.30pm to permit members of
the public to raise any items for the Council’s attention, however, because
of the confidential nature of the some of the items on this Agenda, in
accordance with Standing Orders 27 & 50, parts of this meeting will
exclude the Press and Public.