...in the Garden of England...
Freedom of Information Act 2005
– Information Available
Adopted 1st December 2008
Information available from Ditton Parish Council
under the model publication scheme
Information to be published |
How the information can be obtained |
Cost |
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) |
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Who’s who on the Council and its Committees |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Contact details for Parish Clerk and Council members |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Location of main Council office and accessibility details |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Staffing structure |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
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Annual return form and report by auditor |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Finalised budget |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Precept |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Borrowing Approval letter |
Hard Copy – Contact Clerk |
Free 6p per sheet |
Financial Standing Orders and Regulations |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Grants given and received |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
List of current contracts awarded and value of contract |
Hard Copy – Contact Clerk |
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Members’ allowances and expenses |
Hard Copy – Contact Clerk |
6p per sheet |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
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Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Website Hard Copy – Contact Clerk |
Free 6p per sheet
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Quality status |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Local charters drawn up in accordance with DCLG guidelines |
Hard Copy – Contact Clerk |
6p per sheet |
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Class 4 – How we make decisions (Decision making processes and records of decisions)
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Agendas of meetings (as above) |
Website Public Noticeboards Hard Copy – Contact Clerk |
Free Free 6p per sheet |
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Responses to consultation papers |
Hard Copy – Contact Clerk |
6p per sheet |
Responses to planning applications |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Bye-laws |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
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Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements
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Website Website Website Website Website Hard Copies – Contact Clerk |
Free Free Free Free Free 6p per sheet |
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Website Website Website
Website
Hard Copies – Contact Clerk |
Free Free Free
Free
6p per sheet |
Information security policy
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Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Records management policies (records retention, destruction and archive)
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Hard Copy – Contact Clerk |
6p per sheet |
Data protection policies |
Website Hard Copy |
Free 6p per sheet |
Schedule of charges (for the publication of information) |
Website Hard Copy – Contact Clerk |
Free 6p per sheet
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Class 6 – Lists and Registers (Any information we are currently legally required to hold in publicly available registers)
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Any publicly available register or list |
Inspection at Parish Office – Contact Clerk |
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Assets Register |
Hard Copy – Contact Clerk |
6p per sheet |
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Register of members’ interests |
Inspection at Parish Office – Contact Clerk |
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Register of gifts and hospitality |
Inspection at Parish Office – Contact Clerk |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses |
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Allotments |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Burial grounds and closed churchyards |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Community centres and village halls |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Parks, playing fields and recreational facilities |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
Seating, litter bins, clocks, memorials and lighting |
Website Hard Copy – Contact Clerk |
Free 6p per sheet |
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Agency agreements |
Hard Copy – Contact Clerk |
6p per sheet |
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
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Hard Copy – Contact Clerk |
6p per sheet |
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Additional Information
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Contact details:
Mrs S J Kavanagh, Clerk of the Council
Ditton Community Centre,
Kilnbarn Road
Ditton, Aylesford
Kent ME20 6AH.
Tel. 01732 844749
Email: clerk@dittonparishcouncil.gov.uk. Website: www.dittonparishcouncil.gov.uk
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and is published as part of the guide.
TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
Disbursement cost |
Photocopying @ 6p per A4 sheet (black & white) |
Actual cost 6p |
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Postage |
Actual cost of Royal Mail standard 2nd class |
Statutory Fee |
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In accordance with the relevant legislation, if applicable. |
Other |
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Parish Council Office • Ditton Community Centre • Kilnbarn Road
Ditton • Aylesford • Kent • ME20 6AH
Telephone: 01732 844749
Fax: 01732 845572
Email: clerk@dittonparishcouncil.gov.uk